Accounting Specialist - AP/AR

San Antonio, TX, USA|Onsite

Job Overview

Benefits

401(k)

401(k) matching

Dental Insurance

Health Insurance

Health savings account

Paid sick time

Paid Time Off

Vision Insurance

Job Description

SHOP Management is a reputable property management company specializing in retail, industrial, and medical properties. With a strong commitment to building trusted relationships with clients, SHOP Management enhances every aspect of property management through its dedicated and experienced services team. The company places a high value on quality service and operational excellence, ensuring that property owners and tenants alike benefit from efficient, transparent, and responsive property management practices. SHOP Management's focus on multi-state property portfolios allows them to effectively oversee diverse property types and address unique challenges in the retail, industrial, and medical sectors. This diverse experience sets them apart as experts in the property management industry, offering tailored solutions that meet the specific needs of their clients.

The role of Accounting Specialist within SHOP Management is a key position supporting the growing property management team. This individual will play a vital part in managing accounts payable and accounts receivable processes across multiple properties. The position is ideal for candidates who thrive in fast-paced, entrepreneurial environments where managing multiple priorities is the norm and delivering exceptional support to internal stakeholders is critical. The Accounting Specialist will handle high volumes of invoices, deposits, and account transactions with precision, ensuring accuracy and adherence to deadlines. They will work closely with property managers and accounting leadership to monitor aged receivables, verify and code invoices to the appropriate general ledger accounts, and resolve discrepancies within property budgets.

A strong background in accounting operations, especially with property management software such as Yardi, AppFolio, or Kardin, is highly valued. This role also involves assisting with month-end closing activities and supporting year-end reconciliations and budgeting processes. The Accounting Specialist will be instrumental in maintaining smooth financial operations within the property management division, directly impacting the efficiency and financial health of the properties managed. This position requires an individual who is detail-oriented, organized, and capable of communicating effectively with vendors, tenants, and the internal team. It is an excellent opportunity to join a dynamic company that fosters a team-oriented culture and values continuous improvement and excellence in all facets of its operations. SHOP Management offers a comprehensive benefits package and a supportive work environment, making it an attractive choice for professionals seeking to advance their careers in property management accounting.

Job Requirements

2+ years of accounts payable and/or accounts receivable experience
Associate’s degree in business administration, finance, or related field preferred
Experience processing high-volume transactions in a fast-paced environment
Familiarity with property management software (e.g., AppFolio, Yardi, Kardin) is a plus
Strong attention to detail and organizational skills
Excellent communication and interpersonal skills
Ability to prioritize tasks and work independently
Proficiency in MS Office Suite (Excel, Word, Outlook)
Effective time management and organizational skills
Willingness to help SHOP companies in any and all capacities
Team oriented approach
Ability to multi-task and operate in a fast-paced environment
A true interest in all things retail real estate

Job Qualifications

Associate’s degree in business administration, finance, or related field preferred
2+ years of accounts payable and/or accounts receivable experience
Experience processing high-volume transactions in a fast-paced environment
Familiarity with property management software (e.g., AppFolio, Yardi, Kardin) is a plus
Strong attention to detail and organizational skills
Excellent communication and interpersonal skills
Ability to prioritize tasks and work independently
Proficiency in MS Office Suite (Excel, Word, Outlook)

Job Duties

Process a high volume of invoices, deposits, and account transactions while maintaining accuracy and deadlines
High volume of data entry within multiple properties to process accounts payable (AP) and accounts receivable (AR) daily, working with multi-state properties
Review, code, and assign invoices to appropriate properties, entities, GL accounts, and cost centers
Verify supporting documentation and approvals before processing payments
Research and resolve discrepancies and payment issues within property budgets
Partner with property managers and accounting leadership to ensure timely issue resolution as well as monitor aged receivables and prepaid rents
Process bills sent to Yardi and Appfolio or similar property management software
Assist with month-end close activities, such as accrual support and reporting requests
Support in yearly reconciliation and budgeting processes using Kardin or similar software
Assist in collecting tenant and vendor compliance documents
Send statements via email and mail, enter reimbursable charges on tenant ledgers, and set up new utility accounts and resolve account issues