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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Job Description
Ursuline Academy is a well-established educational institution known for its commitment to fostering academic excellence, community engagement, and professional development. As a private academy with a rich tradition, Ursuline Academy is dedicated to providing a nurturing and supportive environment for students, faculty, staff, and the broader community. The Academy values collaboration across departments and strives to maintain high standards in all its events and functions to reflect its welcoming and professional culture.
The Academy Event Logistics Coordinator role is pivotal in ensuring that all events and related activities are executed seamlessly and efficiently. This position is integral to maintaini... Show More
The Academy Event Logistics Coordinator role is pivotal in ensuring that all events and related activities are executed seamlessly and efficiently. This position is integral to maintaini... Show More
Job Requirements
- Bachelor’s degree or equivalent professional experience
- minimum of 3-5 years of experience in event operations, logistics, inventory management, or a related field
- strong organizational and time management skills with the ability to manage multiple priorities
- demonstrated ability to execute detailed plans with accuracy and consistency
- strong reporting and administrative skills including the ability to track, analyze, and regularly communicate data related to events, inventory, and bookstore operations
- proficiency in basic data tracking tools such as Excel and Google Sheets
- effective communication and collaboration skills
Job Qualifications
- Bachelor’s degree or equivalent professional experience
- minimum of 3-5 years of experience in event operations, logistics, inventory management, or a related field
- strong organizational and time management skills with the ability to manage multiple priorities
- demonstrated ability to execute detailed plans with accuracy and consistency
- strong reporting and administrative skills including tracking, analyzing, and regularly communicating data related to events, inventory, and bookstore operations
- proficiency in basic data tracking tools such as Excel and Google Sheets
- effective communication and collaboration skills
- experience working in an educational or nonprofit environment preferred
- experience coordinating with facilities teams and external vendors preferred
- familiarity with inventory management or operational systems preferred
Job Duties
- Execute Academy events based on established plans and run-of-show documents developed by internal stakeholder groups
- manage event logistics including setup, breakdown, and space readiness such as tables, chairs, linens, AV, and signage
- help develop and implement detailed execution timelines and checklists
- monitor event flow and troubleshoot issues in real time to ensure smooth delivery and experience
- manage volunteer groups to facilitate timely and organized implementation of events
- coordinate with internal teams including Advancement, Enrollment, and School leadership to align event logistics with priorities
- partner with Facilities, Security, and vendors to ensure spaces are properly prepared and logistics are confirmed
- serve as primary point of contact for vendors during event execution
- ensure clarity of roles and responsibilities when supporting events led by other departments
- maintain organized systems for event inventory, storage, and reusable materials
- track usage, coordinate cleaning, repairs, disposal, and ensure materials are properly stored and accessible
- improve operational efficiency by reducing waste and last-minute needs
- oversee day-to-day bookstore operations including inventory tracking, restocking, processing in-person and online sales, and maintaining an organized retail environment
- coordinate with the Business Office to ensure accurate financial processing and reporting
- supervise volunteers supporting bookstore operations
- track and report key operational insights following events
- recommend operational enhancements to improve efficiency and execution quality
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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