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Academy Event Logistics Coordinator - Ursuline Academy
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.25 - $27.50
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Discounts
flexible schedule
Job Description
Ursuline Academy of New Orleans, founded in 1727 and sponsored by the Ursuline Sisters, is a distinguished Catholic school for girls that offers a rigorous educational environment from early childhood through a college preparatory secondary program. As the oldest Catholic and girls' school in the United States, Ursuline has a deep-rooted legacy and a commitment to spiritual formation, academic excellence, and the lifelong value of Serviam, which means "I will serve." The Academy prides itself on empowering students to lead with confidence, compassion, purpose, and courage. Its unique all-girls environment encourages young women to challenge themselves, expand their horizons, and... Show More
Job Requirements
- Bachelor's degree or equivalent professional experience
- 3-5 years of experience in event operations or related field
- strong organizational and time management skills
- ability to manage multiple priorities
- demonstrated accuracy in executing detailed plans
- strong reporting and administrative skills
- proficiency with Excel and Google Sheets
- effective communication skills
- ability to collaborate with diverse teams
Job Qualifications
- Bachelor's degree or equivalent professional experience
- minimum of 3-5 years of experience in event operations, logistics, inventory management, or related field
- strong organizational and time management skills
- demonstrated ability to execute detailed plans consistently
- strong reporting and administrative skills
- proficiency in basic data tracking tools such as Excel and Google Sheets
- effective communication and collaboration skills
- experience working in educational or nonprofit environments preferred
- experience coordinating with facilities teams and external vendors preferred
- familiarity with inventory management or operational systems preferred
Job Duties
- Execute academy events based on established plans and run-of-show documents
- manage event logistics including setup, breakdown, and space readiness
- help develop and implement detailed execution timelines and checklists
- monitor event flow and troubleshoot issues in real time
- manage volunteer groups to facilitate event implementation
- coordinate with internal teams to align event logistics with priorities
- partner with facilities, security, and vendors to ensure space preparedness
- serve as primary point of contact for vendors during events
- maintain organized systems for event inventory, storage, and reusable materials
- track usage, coordinate cleaning, repairs, and disposal of materials
- oversee day-to-day bookstore operations including inventory tracking and restocking
- process in-person and online sales in the bookstore
- maintain an organized and welcoming retail environment
- coordinate with business office for financial processing and reporting
- supervise volunteers supporting bookstore operations
- track and report key operational insights post-events
- recommend operational enhancements to improve efficiency
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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