Academy Event Logistics Coordinator - Ursuline Academy

Ursuline Academy of New Orleans, founded in 1727 and sponsored by the Ursuline Sisters, is a distinguished Catholic school for girls that offers a rigorous educational environment from early childhood through a college preparatory secondary program. As the oldest Catholic and girls' school in the United States, Ursuline has a deep-rooted legacy and a commitment to spiritual formation, academic excellence, and the lifelong value of Serviam, which means "I will serve." The Academy prides itself on empowering students to lead with confidence, compassion, purpose, and courage. Its unique all-girls environment encourages young women to challenge themselves, expand their horizons, and explore beyond their comfort zones. With a balanced emphasis on STEM and the Arts, Ursuline prepares girls to think boldly, serve generously, and lead their own paths, embodying the spirit of Serviam in every aspect of their education.

The Academy Event Logistics Coordinator plays a vital role within this historic institution by managing the logistics and execution of various events and related functions throughout the academic year. This position is an 11-month role aligned with the academic calendar and event cycle, reporting directly to the Director of Development & Alumnae Engagement. The Coordinator is responsible for ensuring that every logistical element of an event is delivered efficiently, consistently, and with meticulous attention to detail, helping uphold the professional and welcoming Ursuline experience.

This role is integral to translating event plans into well-coordinated and smoothly executed occasions. Working closely with multiple departments — including Advancement, Enrollment, School Leadership, Facilities, and Security — the Coordinator manages event setups, breakdowns, and space readiness, such as organizing tables, chairs, linens, audiovisual equipment, and signage. They develop actionable timelines and checklists to ensure seamless event delivery, troubleshoot real-time challenges, and oversee volunteer groups to enhance community engagement.

Beyond individual events, this role maintains organized systems for inventory and storage of reusable materials, improving operational efficiency by reducing waste and eliminating last-minute needs. A significant aspect of the job includes overseeing day-to-day bookstore operations—handling inventory tracking, restocking, sales processing, maintaining an inviting retail environment, and coordinating with the Business Office for accurate financial reporting and volunteer supervision.

The Coordinator also plays a crucial role in post-event reporting, tracking key performance metrics such as event execution against expectations, logistical challenges, timing issues, and coordination effectiveness. Through these insights, they recommend operational improvements to optimize both efficiency and the quality of event execution over time.

This opportunity at Ursuline Academy is more than an administrative position — it is an invitation to join a living legacy where passionate individuals contribute to shaping the future of young women leaders within a nurturing and historically significant environment. The ideal candidate will have a Bachelor’s degree or equivalent experience, 3-5 years in event operations or related fields, strong organizational, communication, and reporting skills, and proficiency in data tracking tools like Excel or Google Sheets. Preferred candidates bring experience in educational or nonprofit settings and a collaborative spirit geared toward service. The role demands a detail-oriented, reliable individual who performs calmly under pressure and thrives in both independent and team-driven environments. Joining Ursuline means being part of a dynamic team dedicated to excellence, community, and the transformative power of education for girls.