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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $19.50 - $27.75
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Tuition remission
Dependent education programs
Paid Time Off
Job Description
The University of New Mexico's Office of the University Secretary (OUS) is a pivotal administrative department that provides essential support to faculty governance and oversees key academic events. Established to ensure continuity and effective communication within the faculty government, OUS supports various committees, including the Faculty Senate, Academic Freedom and Tenure Committee, and Committee on Governance. The office manages over 25 standing and ad hoc faculty senate committees, positioning itself as a central hub for academic governance at UNM. Furthermore, this office plays a crucial role in organizing and facilitating the university's formal academic events, such as the biannual Commencement... Show More
Job Requirements
- Demonstrated experience with overseeing projects and/or events
- demonstrated ability to maintain confidentiality and protect sensitive information
- technical knowledge using websites and databases to maintain departmental records and files for the office
- strong customer service skills
- verbal and written communication skills as demonstrated by cover letter
- high school diploma or GED
- at least 5 years of experience directly related to the duties and responsibilities specified
Job Qualifications
- High school diploma or GED
- at least 5 years of experience directly related to the duties and responsibilities specified
- experience working in an academic environment
- experience in purchasing and budget planning
- experience with Microsoft Office Suite and Microsoft Teams
- ability to multi-task and prioritize duties
- project management expertise
- experience working with or organizing volunteers
- experience working with a diverse group of internal and external constituents to complete projects
Job Duties
- Plan and coordinate activities and events
- serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external agencies for event planning and execution
- organize and facilitate meetings, including scheduling meetings and taking meeting minutes and notes
- compose and prepare written documentation and correspondence for the office
- screen and evaluate incoming and outgoing correspondence and prepare responses, as appropriate
- monitor and coordinate accounting activities as appropriate and prepare internal reports for management
- participate in budget planning and management as required
- gather, enter, and/or update data to maintain departmental records and databases
- maintain files and records for the office
- assist with project development and planning to ensure more efficient service and organization of the office
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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