Job Overview
Employment Type
Full-time
Compensation
Salary
Range $50,000.00 - $60,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Employee wellness programs
Professional development opportunities
Job Description
Colorado State University (CSU) is a renowned public research university located in Fort Collins, Colorado. It is known for its commitment to delivering high-quality education, research, and community engagement. CSU's College of Veterinary Medicine and Biomedical Sciences houses the Department of Clinical Sciences (DCS), which is dedicated to advancing animal health and well-being through educational programs, collaborative research, and public outreach. The DCS aims to meet societal needs by ensuring the health and productivity of animals, offering professional training for veterinary students, graduates, and veterinarians, while also disseminating biomedical knowledge across various disciplines. CSU provides an inclusive and supportive work environment that values diversity and fosters professional growth, while emphasizing work-life balance and a community-oriented culture.
This specific role is within the Translational Medicine Institute (TMI) at the DCS, where the Continuing Education (CE) Program serves as a hub for professional development and lifelong learning within veterinary medicine. The position entails coordinating events and managing hospitality logistics for CE programs, playing a critical role in the planning, scheduling, and execution of instructional sessions, workshops, and courses. Collaborating closely with the CE Events & Hospitality Manager and team, this role ensures that all aspects of event delivery, from facility arrangements to participant experience, run seamlessly.
The coordinator acts as the primary liaison and host for course events, providing logistical and technical support, including audiovisual setup and IT coordination, to ensure smooth course delivery and participant satisfaction. Responsibilities also include managing registrations, distributing course materials, overseeing course spaces, and assisting with budgeting and reporting. This full-time role offers a salary range of $50,000 to $60,000 and contributes significantly to the educational mission of CSU’s veterinary medicine programs. The position also requires strong organizational skills, excellent communication, and expertise in customer service, making it ideal for candidates with a background in hospitality, event management, or project management who are passionate about educational support and veterinary sciences.
This specific role is within the Translational Medicine Institute (TMI) at the DCS, where the Continuing Education (CE) Program serves as a hub for professional development and lifelong learning within veterinary medicine. The position entails coordinating events and managing hospitality logistics for CE programs, playing a critical role in the planning, scheduling, and execution of instructional sessions, workshops, and courses. Collaborating closely with the CE Events & Hospitality Manager and team, this role ensures that all aspects of event delivery, from facility arrangements to participant experience, run seamlessly.
The coordinator acts as the primary liaison and host for course events, providing logistical and technical support, including audiovisual setup and IT coordination, to ensure smooth course delivery and participant satisfaction. Responsibilities also include managing registrations, distributing course materials, overseeing course spaces, and assisting with budgeting and reporting. This full-time role offers a salary range of $50,000 to $60,000 and contributes significantly to the educational mission of CSU’s veterinary medicine programs. The position also requires strong organizational skills, excellent communication, and expertise in customer service, making it ideal for candidates with a background in hospitality, event management, or project management who are passionate about educational support and veterinary sciences.
Job Requirements
- B.A./B.S. in Hospitality, Event Management, Project Management or related field
- 1-3 years of relevant professional experience with facility coordination
- 1-3 years of relevant professional experience with customer service
- Demonstrated ability to organize, prioritize and manage multiple work projects and activities while meeting deadlines
- Troubleshooting problems and providing customer/stakeholder support
- Excellent communication, team/interpersonal skills, and customer service
- Exemplary organizational, detail and time management skills
- Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Zoom
- Legally authorized to work in the United States by time of application
- Pre-employment criminal background check
Job Qualifications
- B.A./B.S. in Hospitality, Event Management, Project Management or related field
- Demonstrated ability to organize, prioritize and manage multiple work projects and activities while meeting deadlines
- 1-3 years of relevant professional experience with facility coordination
- 1-3 years of relevant professional experience with customer service
- Troubleshooting problems and providing customer/stakeholder support
- Excellent communication, team/interpersonal skills, and customer service
- Exemplary organizational, detail and time management skills
- Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Zoom
- Experience working in higher education (preferred)
- Experience in veterinary continuing education (preferred)
- Experience in event planning/support/coordination (preferred)
- Experience and demonstrated excellence in customer service/stakeholder support (preferred)
- Experience developing and managing project budgets (preferred)
- Experience with project management software Monday.com and minimum of one area of certification in Account Management, Sales, Customer Success, Developer, or Marketing (preferred)
Job Duties
- Coordinate front of course operations for Continuing Education events, serving as course host and primary liaison to ensure smooth, professional, and participant focused course delivery
- Support Continuing Education Health Manager with pre event planning needs, including coordination of facilities, transportation, catering, scheduling, instructor travel, and lodging arrangements
- Distribute pre course materials and information to participants and ensure all attendees receive required resources prior to and during courses
- Prepare, monitor, and maintain course event spaces by arranging furniture, setting up equipment, displaying materials, and ensuring spaces remain clean, organized, and ready for use and all non-teaching lab course events, such as food and external course events, adhere to scheduled start and end times, and assisting instructors and attendees in transitioning between sessions
- Provide on site logistical and technical support, including audiovisual setup and coordination with IT for complex technical issues, utilize technology platforms and tools to enhance course delivery and administration
- Anticipate, investigate, and resolve participant or instructor concerns, respond to emergencies according to established protocols, and ensure participant safety at all times
- Manage course registration and administrative processes, including overseeing registrations, processing payments, maintaining participant records, and ensuring accurate documentation including the daily transfer of course participants' names & info from WooCommerce into the Monday.com master tracker
- Assist the CEH Manager with course budget tracking, expense and revenue monitoring, inventory management, and preparation of reports on course enrollment, participation, and outcomes for stakeholders
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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