1670 Corporate Compliance - Executive Assistant

Winston-Salem, NC, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $23.00 - $32.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision discount program

Vision insurance plan

Health savings account

Flexible spending account

Dependent Care Flexible Spending Account

Job Description

FFF Enterprises, Inc. is a leading healthcare-focused company committed to providing superior service and innovative solutions in the pharmaceutical distribution industry. Founded with a vision to offer exceptional value to their clients and partners, FFF Enterprises has grown into a reputable and trusted name in its sector. The company prides itself on integrity, excellence, and a deep commitment to customer satisfaction. With a strong emphasis on teamwork, continuous improvement, and ethical practices, FFF Enterprises fosters a dynamic and supportive workplace culture that encourages professional growth and employee well-being. Their comprehensive approach to business and dedication to operational excellence has positioned them as a preferred employer in the healthcare distribution industry.

The role of Executive Assistant at FFF Enterprises is critical to supporting the productivity and effectiveness of the executive leadership and management team. This position involves a wide range of administrative duties designed to ensure smooth operations and efficient management of executive schedules, communications, and projects. The Executive Assistant is responsible for maintaining calendars, coordinating meetings and travel, composing professional correspondence, and managing confidential information with the utmost discretion. Attention to detail, strong organizational skills, and the ability to prioritize tasks are essential qualities for success in this role. The Executive Assistant also plays an active role in facilitating communication between executives and internal or external stakeholders, thereby contributing to the overall success and strategic goals of the company. This position demands a proactive, detail-oriented professional with excellent communication skills and the ability to work independently as well as collaboratively within a team environment. The candidate will also be expected to continuously seek improvements in administrative processes and service quality provided to both internal and external customers. FFF Enterprises places a high value on integrity, professionalism, and a positive representation of the company at all times. Employment type and salary details are typically offered in line with industry standards for similar executive support roles, ensuring competitive compensation and benefits that promote work-life balance and employee satisfaction.

Job Requirements

High school diploma or equivalent
minimum two years of executive level administrative assistant experience
minimum ten years of administrative assistant experience
strong organizational skills
detail orientation
effective verbal and written communication skills
ability to work independently and in a team
sound decision-making
intermediate Microsoft Word, PowerPoint, Excel skills
typing speed of 60 wpm
ability to handle confidential and sensitive information
excellent attendance
physical ability to sit for long periods, view computer screens, and occasional lifting up to 20 lbs
ability to travel occasionally

Job Qualifications

High school diploma or equivalent
associate degree or relative college courses preferred
minimum two years of executive level administrative assistant work
minimum ten years of administrative assistant experience
superior administrative skills commensurate with years of experience
strong organizational skills
detail oriented with the ability to prioritize work
effective verbal and written communication skills
ability to work with limited supervision and as part of a team
sound decision-making abilities
advanced professional administrative procedures
ability to interface with employees and customers with tact and discretion
ability to prioritize multiple projects and complete on time
initiative in organizing and completing daily tasks
ability to solve moderately complex problems
excellent, on-time attendance
consistent accuracy in work product
intermediate Microsoft Word, PowerPoint, Excel skills
typing speed of 60 wpm
notary certification a plus

Job Duties

Maintain executive(s) calendar and schedules meetings
handle sensitive information in a confidential and private manner
make travel arrangements including flights, cars, hotels, and meeting rooms
coordinate conference calls and webinars
organize meetings including setting date, notifying attendees, preparing meeting rooms and agendas, and ordering food as needed
receive, code and provide invoices to the executive for approval
compose letters and emails in an accurate, professional, and timely manner