This guide to Virginia labor law posters explains the federal and state workplace notices Virginia employers must display to inform employees of their legal rights.
This guide covers which posters are required, where to post them, how to obtain updated versions, and best practices to avoid fines and administrative actions.
1. Overview of Required Posters
Virginia employers must display a set of state and federal labor law posters in conspicuous locations accessible to all employees.
These postings inform workers about safety protections, minimum wage, leave rights, unemployment insurance, workers compensation, and other core employment laws.
State Mandated Posters
Key Virginia posters include the Virginia Occupational Safety and Health (VOSH) notice and state workers compensation information.
Other required state posters include Seizure First Aid guidance, Reasonable Accommodations for Pregnancy, the Human Trafficking notice for specified businesses, Unemployment Insurance notice VEC-B-29, Workers' Compensation Notice VWC 1, and information on the Virginia Earned Income Tax Credit and low income tax credits.
Federal Mandated Posters
Federal posters that apply in Virginia include the FLSA minimum wage poster, the EPPA notice, the FMLA poster for employers with 50 or more employees, the EEO nondiscrimination poster for employers with 15 or more employees, OSHA's "It is the Law" notice, and the USERRA military leave notice.
Not every federal poster applies to every employer, so review each notice to confirm applicability based on employee count and industry.
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2. Where To Place Posters
Post all required notices in conspicuous locations where employees can easily read them during the workday.
Typical locations are break rooms, lunchrooms, near time clocks, employee bulletin boards, or other high traffic staff areas.
If your business has multiple sites, each worksite must display the full set of required posters for that location.
Postings should be unobstructed, legible, and maintained in good condition at all times.
3. Language and Remote Employee Requirements
If a significant share of your workforce is not proficient in English, provide translations of posters in the appropriate language or supplemental notices consistent with agency guidance.
For remote workers, supply electronic copies of all required posters or ensure remote staff can access the notices via your intranet or employee portal.
4. Obtaining and Updating Posters
Virginia state posters can be downloaded from the Virginia Department of Labor and Industry website or requested by email from DOLI.
Federal posters are available from the U.S. Department of Labor and other federal agencies and can be printed or ordered directly.
Employers are responsible for keeping posters current and replacing any outdated versions immediately after agencies issue new releases.
Human Trafficking and Industry Specific Posters
Certain industries must display additional notices such as the Human Trafficking poster at truck stops and specified adult entertainment businesses.
Other industry specific requirements may apply, so consult the relevant Virginia or federal agency for regulated sectors like transportation, healthcare, hospitality, and construction.
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5. Consequences of Non Compliance
Failure to display required posters can lead to citations and fines from state or federal agencies.
OSHA violations for missing safety posters or using outdated versions can trigger inspections and monetary penalties.
Beyond fines, missing or incorrect posters can weaken an employer's position in employment disputes and prompt broader compliance audits.
6. Best Practices For Staying Compliant
Assign a compliance owner such as an HR Manager or Business Owner to oversee poster maintenance and updates.
Create a master checklist of required federal and state posters and log the physical locations where each set is displayed.
Perform periodic inspections and keep dated records of poster condition and replacement to demonstrate proactive compliance during audits.
Subscribe to Virginia Department of Labor and Industry and U.S. Department of Labor mailing lists or RSS feeds to receive notice of revisions.
7. Quick Reference Table of Posters and Sources
| Poster | Issuer | Where To Obtain/How To Display |
|---|---|---|
| Virginia Occupational Safety and Health (VOSH) | Virginia Department of Labor and Industry | Download from DOLI; post where employees congregate and near hazard notice areas |
| Workers' Compensation Notice (VWC 1) | Virginia Workers' Compensation Commission | Available from the VWC website; post in common employee areas |
| Unemployment Insurance Notice (VEC-B-29) | Virginia Employment Commission | Obtain from VEC; post and provide a copy to employees upon separation |
| FLSA Minimum Wage | U.S. Department of Labor | Free from DOL; display where employee notices are customarily placed |
| OSHA "It is the Law" | Occupational Safety and Health Administration | Download from OSHA; post at job sites and workplaces covered by OSHA |
8. Additional Resources For Posters and Forms
- Virginia Department of Labor and Industry (DOLI)
- Virginia Employment Commission: Required Posters
- U.S. Department of Labor: Workplace Posters
- Virginia Workers' Compensation Commission (VWC)
- Equal Employment Opportunity Commission (EEOC)
Virginia Labor Law Posters: Conclusion
Keeping current posters displayed in conspicuous locations is one of the simplest compliance steps Virginia employers can take to protect workers and limit legal exposure.
Assign responsibility, maintain a posting checklist, obtain official copies from government agencies, update promptly when laws change, and document your efforts to reduce the risk of fines and administrative action.
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