Workplace Coordinator

Our client is a dynamic company located in the heart of San Francisco, CA, committed to fostering a productive and welcoming workplace environment. Operating from a modern office space, the organization values a hospitality-driven approach to employee experience, which reflects its dedication to maintaining a seamless and efficient workspace. They are currently seeking a full-time workplace operations/office coordinator to join their team on site, working Monday through Friday from 8:00 am to 4:30 pm. The compensation for this role ranges from $28 to $35 per hour, depending on experience, and this is a 3-month contract position with the potential for conversion to a permanent role.

The role of Workplace Operations/Office Coordinator is pivotal to the smooth running of the office and the overall employee experience. As the primary on-site point of contact for the San Francisco office, this individual will be the 'boots on the ground,' ensuring daily operations are executed flawlessly. The coordinator will be responsible for overseeing all aspects of the office environment, including cleanliness, organization, and functionality. This includes managing relationships with vendors such as janitorial services, day porters, facilities management, and food and beverage providers, ensuring a high level of service quality at all times.

Additionally, the role requires a proactive and highly organized professional who can support a wide range of employee experience initiatives. These might include onboarding new employees, organizing events, and coordinating internal programs that promote engagement and satisfaction. Acting as a central communication hub via platforms such as Slack, the coordinator will maintain strong connections across all teams, facilitating information flow and collaboration. The role will also involve assisting with office setup, developing efficient processes, and creating comprehensive workplace playbooks or handbooks that standardize best practices and enhance operational efficiency.

The ideal candidate for this position will be someone who thrives in a visible, public-facing role and possesses strong interpersonal skills with a hospitality-first mindset. They should be polished, professional, and able to operate independently with good judgment, requiring minimal supervision. Being resilient and adaptable in a fast-paced, high-demand environment is critical, as is the ability to be highly organized, proactive, and solutions-oriented. Experience with coordinating vendors, managing logistics, and supporting events is strongly preferred, making this role well-suited for someone with a background in workplace operations, office coordination, or hospitality. Familiarity with essential tools like Google Workspace and Slack is also important for success in this position.