Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $24.00 - $36.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Paid Time Off
401k Match
Life insurance
short-term disability
long-term disability
Educational Reimbursement
Job Description
DEFTEC is a leading provider of mission-critical solutions, specializing in delivering skillfully executed services and innovative products that support vital national security missions. The company is committed to collaborating closely with clients to understand their operational challenges and requirements, fostering a proactive approach in delivering effective solutions tailored to those needs. DEFTEC's diverse and talented workforce brings vast experience and dedication, ensuring that every project meets the highest standards of quality and efficiency. The company prides itself on creating an inclusive workplace that values diversity, employee welfare, and professional growth, making it an employer of choice in the defense contracting... Show More
Job Requirements
- Nationality of a NATO member country
- four-year university baccalaureate degree
- professional event coordination and management experience within last five years for events with 50+ people
- experience working in multinational teams
- experience in stakeholder management
- understanding of all event management elements
- familiarity with coordinating events in Europe
- NATO Secret Security Clearance or national equivalent
- proficiency in English as defined in STANAG 6001
- proficiency in Microsoft Office suite
- prior operational or strategic event coordination experience
- experience with after-action reviews and report writing
Job Qualifications
- Four-year university baccalaureate degree
- professional event coordination and management experience for events hosting at least 50 people in past five years
- experience working with multinational teams
- stakeholder management experience
- understanding of event management elements including facilities, transportation, administrative duties, security, IT, and logistics
- familiarity with event coordination in Europe
- NATO Secret Security Clearance or equivalent
- proficiency in English as defined in STANAG 6001
- proficiency in Microsoft Office suite and collaborative software
- prior experience coordinating operational or strategic-level events including administrative and logistical support
- experience contributing to after-action reviews and event management annexes
Job Duties
- Coordinate, manage, and supervise all administrative, IT, security, facility, transportation, catering, and real-life support requirements for wargaming events
- serve as central point of contact for event management liaising with facility owners, IT services, security staff, catering, transport, and accommodation providers
- develop, maintain, and distribute all event-related documentation including formal invitations, instructions, contact lists, and security access rosters
- ensure venue requirements are surveyed, booked, and configured including drafting venue floor plans and managing contingency plans
- manage participant registration, check-in, access control, and security clearance coordination
- oversee logistical arrangements such as transportation, catering, social functions, and secure transport of sensitive materials
- document lessons learned and contribute annexes to final reports
- support after-action reviews and event procedure refinements
- provide proactive updates to Project Manager/Game Director on event status and issues
- perform additional tasks related to event planning and documentation as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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