VIP Event Planner (Concierge events planning)

This job opportunity is with a prestigious private family office based in Franklin, Tennessee, known for its commitment to excellence, personalized service, and attention to detail. The company operates within a high-net-worth, sophisticated environment focused on both personal and corporate needs. The role is initially based in Southern California for approximately six months with all expenses and accommodations covered before transitioning permanently to Franklin, Tennessee. This hybrid start allows the successful candidate to immerse in the company culture and develop essential relationships in both locations. The compensation package includes a competitive base salary of $90,000 to $100,000 annually, with flexibility upwards for highly qualified candidates, reflecting the importance of this position and the specialized experience required.

The Concierge Event Planner will serve as a key strategic partner to a company principal/owner, managing a full spectrum of concierge travel and event planning tasks. This high-touch role demands a seasoned professional who can plan, coordinate, and execute over 50 VIP events annually, encompassing both personal and corporate contexts. The events vary widely from intimate gatherings such as a girl’s night or kid’s birthday party to grand-scale galas and weddings. The planner must show a proven ability to navigate complex travel logistics domestically and internationally, providing seamless concierge support before, during, and after events.

This individual will be entrusted with managing intricate itineraries and logistics, including detailed expense reporting while maintaining discretion and professionalism at all times. Collaboration is crucial; you will work closely with internal departments and external vendors, ensuring every event runs smoothly and exceeds expectations. The role also necessitates on-call availability during evenings and weekends to respond to last-minute requests and changing circumstances, reflecting the dynamic nature of concierge event planning at this elite level.

Beyond administrative duties, this role will require delivering innovative event strategies to pitch to leadership, demonstrating creativity, foresight, and a deep understanding of the principal’s vision and preferences. It demands a professional with exceptional organizational skills, tact, and communication abilities who thrives in a fast-paced, multifaceted environment. This role is ideal for individuals with a background in high-net-worth concierge services, executive assistance, and luxury travel coordination who seek to leverage their expertise in an impactful, fulfilling position within a respected family office.