Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $20.38 - $28.53
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Job Description
The Hebrew Rehabilitation Center (HRC) is a renowned healthcare facility specializing in comprehensive rehabilitative services. With a strong commitment to quality care, the center caters to patients requiring short-term recuperative support following illness, injury, or surgery. It prides itself on blending compassionate care with advanced medical practices to ensure each patient achieves the highest possible level of independence and well-being. Situated in a dynamic and fast-paced healthcare environment, the Hebrew Rehabilitation Center maintains a culture rooted in professionalism, respect, and continual improvement to meet the healthcare needs of its community effectively.
The Recuperative Services Unit (RSU) at the Hebrew Rehabilitation Center operates as a critical component of this mission. Serving short-term patients with a focus on rapid and effective care coordination, the unit handles frequent admissions and discharges that demand flexibility and responsiveness from its staff. The environment requires employees to adapt swiftly to unpredictable workflows and prioritize tasks judiciously to meet immediate demands. Operating under the supervision of the Director of Nursing, the RSU relies heavily on its administrative team to perform diversified clerical and receptionist duties that uphold the unit's operational efficiency and patient care standards.
The available role within the RSU involves managing a variety of responsibilities that contribute to the seamless functioning of the unit. The incumbent will be expected to demonstrate exceptional organizational and multitasking skills, working under pressure without compromising professionalism or the quality of customer service provided to patients, families, and interdisciplinary team members. This position demands excellent communication skills, confidentiality, and sensitivity in dealing with all patients and stakeholders.
Responsibilities include greeting patients upon admission, ensuring the completeness of paperwork, and updating electronic medical records instead of handling physical documents exclusively. Additionally, this role oversees daily clerical functions such as scheduling medical appointments, preparing reports, managing unit supplies, and coordinating patient transport within the center. The individual will also assist in educational activities, staff orientation, and maintaining the accuracy and currency of unit records. The role emphasizes a proactive approach to problem-solving, especially concerning equipment management and assisting in the scheduling processes alongside nursing leadership.
This position is on-site and offers a competitive salary range from $20.38 to $28.53 per hour, reflecting the importance of the role in supporting patient care and unit operations. The candidate joining the Hebrew Rehabilitation Center will be part of an esteemed institution dedicated to rehabilitative excellence, contributing to meaningful patient outcomes and embodying the center's values of respect, caring, and professionalism. This job opportunity provides comprehensive growth prospects within a supportive healthcare setting committed to ongoing education and quality improvement initiatives.
The Recuperative Services Unit (RSU) at the Hebrew Rehabilitation Center operates as a critical component of this mission. Serving short-term patients with a focus on rapid and effective care coordination, the unit handles frequent admissions and discharges that demand flexibility and responsiveness from its staff. The environment requires employees to adapt swiftly to unpredictable workflows and prioritize tasks judiciously to meet immediate demands. Operating under the supervision of the Director of Nursing, the RSU relies heavily on its administrative team to perform diversified clerical and receptionist duties that uphold the unit's operational efficiency and patient care standards.
The available role within the RSU involves managing a variety of responsibilities that contribute to the seamless functioning of the unit. The incumbent will be expected to demonstrate exceptional organizational and multitasking skills, working under pressure without compromising professionalism or the quality of customer service provided to patients, families, and interdisciplinary team members. This position demands excellent communication skills, confidentiality, and sensitivity in dealing with all patients and stakeholders.
Responsibilities include greeting patients upon admission, ensuring the completeness of paperwork, and updating electronic medical records instead of handling physical documents exclusively. Additionally, this role oversees daily clerical functions such as scheduling medical appointments, preparing reports, managing unit supplies, and coordinating patient transport within the center. The individual will also assist in educational activities, staff orientation, and maintaining the accuracy and currency of unit records. The role emphasizes a proactive approach to problem-solving, especially concerning equipment management and assisting in the scheduling processes alongside nursing leadership.
This position is on-site and offers a competitive salary range from $20.38 to $28.53 per hour, reflecting the importance of the role in supporting patient care and unit operations. The candidate joining the Hebrew Rehabilitation Center will be part of an esteemed institution dedicated to rehabilitative excellence, contributing to meaningful patient outcomes and embodying the center's values of respect, caring, and professionalism. This job opportunity provides comprehensive growth prospects within a supportive healthcare setting committed to ongoing education and quality improvement initiatives.
Job Requirements
- high school diploma or equivalent
- post high school specialized training
- proficiency with secretarial and clerical skills
- knowledge of computer applications
- familiarity with medical terminology
- ability to perform under pressure
- excellent communication skills
- ability to maintain confidentiality
- prior secretarial or clerical experience preferred
Job Qualifications
- high school or equivalent plus post high school specialized training
- secretarial/clerical skills including knowledge of pertinent computer applications and medical terminology
- previous secretarial experience desired
- successful completion of HRC orientation and competency tool
- annual attendance at dementia certification, hazards communication, infection control, fire safety and elder abuse education programs
Job Duties
- demonstrate strong organizational skills, the ability to multitask effectively and sound judgment in prioritizing responsibilities
- have the capacity to perform well under pressure while maintaining professionalism and delivering excellent customer service to patients, families and interdisciplinary team members
- communicate with patients, families, visitors and other health professionals in a manner that conveys respect, caring and sensitivity
- maintain confidentiality of patient and unit information
- upon admission scan all paperwork into the electronic medical record
- greet each new admission and complete the admission packet including the Medicare Secondary Payer Questionnaire with patient/HCP
- update admissions/discharges on the bed board to prepare for daily clinical huddles
- upon discharge breakdown the chart, collect paperwork and fax to the VNA and PCP
- scan all paper documents into the electronic medical record (EMR)
- conduct audits and track activated HCP, MOLST, follow up phone calls, etc.
- answer telephone, screen calls, take and relay messages
- pick up and deliver mail to Nursing unit, screen patient's mail and refer to appropriate person as necessary
- act as unit receptionist
- refer visitors, family or staff to the appropriate person or place for information or direction
- prepare and distribute daily reports
- schedule medical appointments and book transportation
- order supplies in a cost-effective manner and place orders for equipment as indicated by the clinical team
- perform daily clerical duties as required and requested, i.e., develop and/or edit data and perform data entry
- use computer skills to prepare reports, draft memos, and compose unit meeting minutes
- transport patients to clinic and other designated areas within the Center, as requested
- review information on patient records to ensure completeness and accuracy, keep files current according to established guidelines
- maintain and keep current unit records, reports, and bulletin boards
- participate in the scheduling process in conjunction with the Director of Nursing
- label all equipment used for patient care
- ensure malfunctioning or damaged equipment is appropriately removed from service and submit a maintenance work order to facilitate timely repair
- assist with staffing and enter electronic time sheets/time changes
- assist with unit educational activities, i.e., orientation of new staff, preparation of educational materials, and training of designated staff in computer skills
- adhere to established departmental policies, procedures, and objectives
- participate in educational programs, unit meetings, and quality improvement programs
- exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center
- perform other related duties as required or directed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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