Training Center and Events Coordinator - Jerome Ave

Chattanooga, TN, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Career development programs

Employee wellness programs

safe work environment

Job Description

Astec is a premier industry leader in manufacturing equipment that builds the roads and infrastructure essential for connecting people, goods, and services worldwide. With a workforce exceeding 4,000 employees, Astec prides itself on fostering a culture built on connection, collaboration, and continuous improvement. The company invests heavily in skills training and career development programs, ensuring that its team members can grow both personally and professionally alongside the evolving demands of the industry. At its core, Astec is dedicated to promoting safety, wellbeing, and innovation, providing an inclusive environment where employees feel supported physically, mentally, and emotionally. The company harnesses new technology and data-driven solutions to maintain its competitive edge and deliver unparalleled value to its customers and partners. Located in Chattanooga, Tennessee, Astec’s Training Centers serve as a dynamic hub where learning, collaboration, and operational excellence come to life.

The Training Center & Events Coordinator plays a crucial role in maintaining the seamless operation of Astec's Training Centers. This position is responsible for managing scheduling, coordinating logistics, and supporting facility upkeep, ensuring that meetings, training sessions, and events are executed with professionalism and efficiency. The role requires a versatile individual with strong organizational and communication skills, capable of balancing multiple tasks such as calendar management, vendor coordination, budgeting, catering, and facility maintenance. The coordinator serves as the primary liaison for internal stakeholders, meeting hosts, and external vendors, fostering a smooth and collaborative environment. Additionally, this position ensures compliance with health and safety standards, manages kitchen operations, and supports administrative functions to uphold the high standards of Astec’s training facilities. This role demands a customer-service-oriented mindset, a professional demeanor, and the ability to problem-solve effectively in a fast-paced office and occasional manufacturing setting. Candidates must be adept at Microsoft Office applications and able to manage budgets and expenses related to training center operations. Overall, the Training Center & Events Coordinator directly contributes to Astec’s mission by supporting an environment where education, innovation, and connection thrive, ultimately helping build the future of infrastructure and industry through well-coordinated and impactful training initiatives.

Job Requirements

High school diploma or equivalent
Minimum of 2 years experience in administrative or operations role preferred
Strong organizational and multitasking abilities
Excellent communication skills
Professional appearance and attitude
Ability to work within budget constraints
Ability to lift up to 50 lbs
Ability to work onsite in Chattanooga, Tennessee
Proficiency with Microsoft Office applications
Ability to independently manage tasks and collaborate effectively

Job Qualifications

Experience in administrative or operations support
Strong organizational skills with ability to manage multiple schedules and priorities
Excellent written, verbal, and interpersonal communication skills
Professional demeanor with customer-service orientation
Proven problem-solving abilities
Proficiency in Microsoft Office including Outlook, Word, Excel, and Teams
Ability to work independently and collaboratively with teams and vendors
Understanding of budget management and expense tracking
Ability to lift up to 50 lbs

Job Duties

Manage scheduling for all meeting and training spaces within Training Centers
Maintain and administer the master calendar for all onsite meetings and training events, including multi-day events
Coordinate with meeting hosts to confirm requirements, timelines, and logistics
Support meetings and training sessions with general logistics, setup coordination, and follow-up needs
Schedule and coordinate catering services for meetings and training events
Collaborate with catering staff and vendors to create aligned menus
Maintain kitchen areas in compliance with health department standards
Monitor and restock kitchen supplies and equipment
Conduct inspections of facilities to maintain cleanliness, safety, and functionality
Submit and track maintenance requests and coordinate repairs with vendors
Manage budget and track expenses related to Training Center operations
Process invoices with proper documentation and approvals
Serve as primary contact for scheduling and logistics inquiries
Communicate effectively with internal and external stakeholders
Identify and implement process improvements for operational efficiency
Provide administrative support related to Training Center operations as needed