Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Career development opportunities
Skills training programs
safety programs
Employee wellness resources
Job Description
Astec Industries is a leading company known for its commitment to building connections that matter, not only with customers and communities but also with its employees. With over 4,000 team members, Astec prides itself on investing in skills training and career development opportunities, helping employees grow alongside the business. The company’s focus on physical safety, health, and overall wellbeing initiatives ensures employees can excel at work and home. Known for delivering innovative solutions in the infrastructure and construction equipment industry, Astec is dedicated to using new technology and data-driven approaches as the industry evolves.
Astec’s products are essential in constructing roads and infrastructure that connect people and goods, playing a pivotal role in modern society. Joining Astec means becoming part of an innovative, values-driven organization that embraces integrity, respect, safety, and an entrepreneurial spirit. The company offers a supportive, inclusive environment where employees can build careers and make a meaningful impact.
The Training Center & Events Coordinator role at Astec is based onsite in Chattanooga, Tennessee, and involves managing the scheduling, coordination, and day-to-day operations of two Training Centers. The coordinator oversees shared meeting spaces and kitchen areas, ensuring smooth execution of meetings, training classes, and events by effectively handling calendars, catering, logistics, vendor relations, budgeting, and facility upkeep. This position demands strong organizational skills, excellent communication, and professionalism, maintaining a clean, functional, and welcoming environment.
Key responsibilities include managing master calendars, coordinating with meeting hosts to confirm logistics and requirements, supporting meeting and training setups, scheduling and collaborating with catering vendors, maintaining kitchen compliance with health standards, restocking supplies, and arranging kitchen equipment maintenance. The coordinator also conducts regular facility inspections, submits maintenance requests, manages budgets and expenses related to Training Center operations, and represents Astec professionally as the primary point of contact for scheduling and logistics.
This role does not have supervisory or managerial responsibilities but requires multitasking, attention to detail, and process improvement capabilities to enhance efficiency. The position involves working independently while collaborating closely with internal teams and external vendors, supporting a positive work environment aligned with Astec’s values. Limited travel within the greater Chattanooga area may be required, with rare exceptions for regional or international travel.
Astec is an equal-opportunity employer dedicated to diversity, equity, and inclusion, ensuring fair treatment regardless of race, gender, age, or any protected status. The Training Center & Events Coordinator role offers a rewarding opportunity to contribute to Astec’s mission and grow within a company committed to connecting employees and communities through meaningful work.
Astec’s products are essential in constructing roads and infrastructure that connect people and goods, playing a pivotal role in modern society. Joining Astec means becoming part of an innovative, values-driven organization that embraces integrity, respect, safety, and an entrepreneurial spirit. The company offers a supportive, inclusive environment where employees can build careers and make a meaningful impact.
The Training Center & Events Coordinator role at Astec is based onsite in Chattanooga, Tennessee, and involves managing the scheduling, coordination, and day-to-day operations of two Training Centers. The coordinator oversees shared meeting spaces and kitchen areas, ensuring smooth execution of meetings, training classes, and events by effectively handling calendars, catering, logistics, vendor relations, budgeting, and facility upkeep. This position demands strong organizational skills, excellent communication, and professionalism, maintaining a clean, functional, and welcoming environment.
Key responsibilities include managing master calendars, coordinating with meeting hosts to confirm logistics and requirements, supporting meeting and training setups, scheduling and collaborating with catering vendors, maintaining kitchen compliance with health standards, restocking supplies, and arranging kitchen equipment maintenance. The coordinator also conducts regular facility inspections, submits maintenance requests, manages budgets and expenses related to Training Center operations, and represents Astec professionally as the primary point of contact for scheduling and logistics.
This role does not have supervisory or managerial responsibilities but requires multitasking, attention to detail, and process improvement capabilities to enhance efficiency. The position involves working independently while collaborating closely with internal teams and external vendors, supporting a positive work environment aligned with Astec’s values. Limited travel within the greater Chattanooga area may be required, with rare exceptions for regional or international travel.
Astec is an equal-opportunity employer dedicated to diversity, equity, and inclusion, ensuring fair treatment regardless of race, gender, age, or any protected status. The Training Center & Events Coordinator role offers a rewarding opportunity to contribute to Astec’s mission and grow within a company committed to connecting employees and communities through meaningful work.
Job Requirements
- Education level not explicitly stated
- Previous experience in administrative or operations support preferred
- Proficiency in Microsoft Office applications including Outlook, Word, Excel, Teams
- Strong organizational skills and ability to manage multiple schedules and priorities
- Excellent communication skills both written and verbal
- Ability to lift up to 50 lbs
- Ability to work independently and collaboratively
- Must maintain professional appearance and demeanor
- Ability to work onsite in Chattanooga, Tennessee
- Willingness to travel occasionally within the greater Chattanooga area
- Ability to handle budgeting and expense tracking
Job Qualifications
- Administrative or operations support background preferred
- Strong organizational skills with the ability to manage multiple schedules and priorities
- Excellent written, verbal, and interpersonal communication skills
- Professional demeanor with a customer-service-oriented mindset
- Proven problem-solving abilities
- Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Teams)
- Ability to work within budget constraints and manage expense tracking
- Ability to lift up to 50 lbs
- Ability to work independently while collaborating effectively with internal teams and external vendors
Job Duties
- Manage scheduling for all meeting and training space within all Training Centers buildings
- Maintain and administer the master calendar for all onsite meetings and training events (including large scale, multi-day events)
- Coordinate closely with meeting hosts/hostesses to confirm requirements, timelines, and logistics
- Support meetings and training sessions with general logistics, setup coordination, and follow-up needs
- Schedule catering services for meetings, training classes, and events
- Collaborate directly with catering staff and vendors
- Create and coordinate menus aligned with meeting and training needs
- Maintain kitchen areas in compliance with Health Department inspection requirements
- Monitor, oversee, and restock kitchen supplies and related inventory
- Coordinate vendor support for upkeep and maintenance of kitchen equipment
- Conduct regular inspections of Training Center and kitchen spaces to ensure cleanliness, safety, and functionality
- Submit and track maintenance requests through the maintenance portal, including HVAC, plumbing, electrical, and general repairs
- Work with vendors and internal partners to ensure timely completion of maintenance and repairs
- Ensure the environment remains neat, clean, organized, and professional at all times
- Work within an established budget and assist in developing and presenting budget outlines as needed
- Track expenses related to Training Center operations, catering, and supplies
- Process invoices and ensure proper documentation and approvals
- Monitor and maintain adequate levels of meeting, maintenance, and office supplies necessary to support Training Center operations
- Serve as a primary point of contact for Training Center scheduling and logistics
- Communicate frequently and effectively with internal stakeholders, meeting hosts, vendors, and service providers
- Demonstrate excellent interpersonal skills in person, over the phone, and in writing
- Maintain a professional attitude and appearance at all times while representing the organization
- Demonstrate strong organizational and multitasking abilities, including prioritizing urgent requests alongside routine projects
- Manage multiple schedules and calendars simultaneously with accuracy and attention to detail
- Identify opportunities to improve processes and implement new procedures to increase efficiency and effectiveness
- Provide administrative support related to Training Center operations as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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