Tournament Coordinator

Tucson, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Part-time

Compensation

Hourly

Range $18.00 - $22.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Medical

Dental

Vision

Life insurance

short-term disability

long-term disability

401(k) retirement savings plan

Paid Time Off

Job Description

Invited is a leading company in the hospitality and service industry, with a rich history dating back to 1957. Known as the largest owner and operator of private clubs nationwide, Invited manages over 130 country clubs, city clubs, and athletic clubs. These clubs provide first-class amenities including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. The company is dedicated to building relationships and enriching the lives of its members, guests, and more than 17,000 employees, fostering an inclusive and supportive team environment. Invited prides itself on its commitment to excellence, innovation, and creating memorable experiences for everyone connected to its clubs.

The Golf Tournament Coordinator role at Invited is a dynamic and essential position responsible for planning, organizing, and executing golf tournaments and events at the club. This role demands a high level of coordination and communication as the coordinator works closely with club members, guests, vendors, and staff to ensure that all aspects of the tournaments run smoothly from the initial concept through to the event's conclusion. Key responsibilities include managing event logistics such as registration, pairings, scoring, and award ceremonies, which require meticulous attention to detail and exceptional organizational skills. The coordinator also plays a vital role in promoting tournaments through collaboration with the marketing team, utilizing newsletters, social media, and other promotional materials to engage and inform participants.

This role reports directly to the Head Golf Professional and is crucial in supporting the club's operational goals while enhancing member and guest satisfaction. The Golf Tournament Coordinator is expected to develop detailed event timelines, handle vendor contracts, oversee tournament budgets, and ensure accurate processing of invoices. The position requires someone with an ability to manage multiple events simultaneously under tight deadlines, and proficiency in golf tournament software and Microsoft Office is advantageous.

Working primarily outdoors with exposure to varying weather conditions and performing physical tasks such as lifting and carrying equipment, the role also requires flexibility in work hours, including weekends and holidays to meet event deadlines. Invited offers a comprehensive benefits package for full-time employees, including medical, dental, and vision coverage, life insurance, disability insurance, a 401(k) retirement savings plan, and generous paid time off. The company values professionalism, safety compliance, and fosters personal and professional growth opportunities, making it an excellent place for individuals passionate about golf and event coordination to thrive and contribute to a premier club experience.

Job Requirements

High school diploma or equivalent
Minimum 2 years of experience in event coordination within golf or country club
Proficient in Microsoft Office and golf tournament software
Ability to work flexible hours including weekends and holidays
Strong communication and customer service skills
Ability to lift and carry up to 100 lbs
Willingness to work outdoors in various weather conditions
Ability to manage multiple tasks and meet deadlines
Maintain confidentiality of sensitive information
Valid certifications relevant to the role as required

Job Qualifications

High school diploma or equivalent
Minimum of 2 years of experience in event coordination within a golf or country club setting
Bachelor’s degree in Sports Management, Event Planning, Hospitality, or related field preferred
Ability to manage multiple events and deadlines simultaneously
Skilled in negotiating contracts and managing vendor relationships
Proficient in Microsoft Office, golf tournament software, and social media platforms
Ability to maintain confidentiality of proprietary company information and sensitive employee matters
Strong communication and interpersonal skills
Detail-oriented with excellent organizational skills
Ability to work collaboratively within a team environment

Job Duties

Oversee the planning of golf tournaments, including member tournaments, charity events, and corporate outings
Develop detailed event timelines, covering all operational aspects such as registration and staffing
Communicate with tournament participants regarding event schedules, rules, and special instructions
Work with the Head Golf Professional and Director of Golf to create tournament formats, pairings, and scorekeeping systems
Serve as the primary point of contact for tournament participants, addressing questions, concerns, and special requests
Collaborate with the marketing team to promote tournaments and events through newsletters, social media, and other channels
Coordinate with outside vendors for tournament services including catering, trophies, signage, and entertainment
Assist in creating promotional materials such as flyers, email announcements, and event brochures
Oversee post-event clean-up and inventory management
Conduct post-event reviews to identify areas of improvement for future tournaments
Compile and distribute tournament results and reports to participants and club leadership
Work closely with the golf operations team, club staff, and grounds maintenance to ensure a successful event
Create and manage tournament budgets, including tracking revenue, expenses, and participant fees
Ensure all invoices are processed accurately and timely
Follow all company, club, and department policies, procedures, and instructions
Maintain a high level of professionalism in interactions with members, colleagues, and staff
Follow safe working practices and ensure compliance with safety guidelines
Take initiative in personal and professional growth and maintain any required certifications
Address and resolve challenges using available resources, working with regional and corporate teams
Attend daily briefings and actively engage in required activities to stay informed and contribute to team success