Tour Planner, Administrative Assistant (tech)

Prowess Consulting is a distinguished consulting firm specializing in assisting some of the largest enterprises within the technology industry. Our expertise lies in helping these organizations define, manage, benchmark, and market their wide range of solutions and services. We are dedicated to investing the necessary time and effort to deeply understand our clients' technologies, customers, and the strategic stories they need to communicate to succeed in the competitive market landscape. Our talented team of technology and marketing professionals remain intimately engaged with the latest technology trends and challenges that affect our clients' businesses. This commitment enables us to add significant value at every stage of our client engagements, ensuring their success and growth in the rapidly evolving tech industry.

We are currently seeking a highly organized and proactive Tour Planner to join our team and support our client in managing their technology center’s tour scheduling and planning. This full-time, on-site position, located in the greater Seattle area, requires attendance Monday through Friday. The role demands meticulous attention to detail, strong communication skills, and the ability to coordinate multiple logistics seamlessly. The Tour Planner will be responsible for managing incoming tour requests, coordinating logistics including catering arrangements, handling calendars and booking tools, and serving as a professional liaison, especially when greeting executive-level visitors. This role also involves maintaining documentation such as training manuals and templates and reporting any technical or maintenance issues that arise during the tours.

The ideal candidate for this role brings previous experience in a professional administrative assistant capacity, ideally within a technology environment, working closely with C-suite executives. This position requires a polished and professional demeanor, capable of making a positive impression during high-level interactions. The successful candidate will possess exceptional organizational and multitasking skills, allowing them to handle various responsibilities efficiently while maintaining excellent public relations with stakeholders and visitors. Proficiency in Microsoft Office applications and Power BI is also required, alongside experience preparing documents and managing filing systems. At Prowess Consulting, we value a positive, proactive attitude, strong attention to detail, and the ability to communicate effectively both verbally and in writing.