THC - Event Coordinator (Administrative Assistant III) 26-2100-69

The Texas Historical Commission (THC) is a state agency dedicated to preserving and protecting Texas' rich cultural heritage through historic preservation, education, and outreach. THC manages numerous historic sites across Texas, offering the public an opportunity to connect with the state's vibrant history while supporting community engagement, cultural tourism, and educational programming. One notable property managed by THC is the French Legation State Historic Site located in Austin, Texas, which symbolizes the historical ties between Texas and France and serves as a vibrant center for cultural and educational activities.

THC seeks a diligent and motivated Event Coordinator (Administrative Assistant III) to join the team at the French Legation State Historic Site. This full-time, regular position offers a salary range of $4,000 to $4,350 monthly, working 40 hours per week with occasional travel up to 5%. As a key member of the office and administrative support staff, the Event Coordinator will play a pivotal role in planning, coordinating, promoting, and executing events, group sales, and educational programs at the site. Reporting to the Site Manager, this journey-level administrative position blends event operations, visitor services, public programming, and administrative duties to create exceptional experiences for visitors and stakeholders alike.

The Event Coordinator is the primary frontline representative of the Texas Historical Commission at the French Legation State Historic Site. This role demands a highly organized individual capable of managing logistical details of private rentals, community or corporate events, and public programs while ensuring customer satisfaction. The successful candidate will help maximize revenue through strategic event promotion and coordination, strengthen partnerships with community organizations, and enhance the educational and interpretive programming offered onsite and online.

Responsibilities also include maintaining an active event calendar, assisting with marketing and social media efforts, supporting volunteer coordination, overseeing procurement and administrative records, and serving as an onsite host during events. The ideal candidate will have the skills to multitask effectively, communicate clearly in written and oral forms, and work independently and as part of a diverse team. They will be comfortable engaging with the public, conducting tours, and working in both indoor historic site spaces and outdoor settings exposed to varying weather conditions.

This position requires a minimum of an associate degree and two years of relevant experience in cultural resource interpretation, public programming, event coordination, or a related field, along with customer service experience. The candidate must possess a valid driver’s license and be able to travel occasionally. Preferred qualifications include a bachelor’s degree, experience with state procurement and contract management, volunteer recruitment and training, and familiarity with point-of-sale (POS) systems.

The Texas Historical Commission promotes an inclusive and equitable workplace, providing reasonable accommodations for applicants with disabilities and prioritizing veterans in its hiring process. This opportunity is ideal for candidates passionate about history, public engagement, and event management in a dynamic state historic site environment. Join THC and be part of preserving Texas' past while contributing to vibrant community programs and memorable visitor experiences.