Job Overview
Employment Type
Temporary
Compensation
Hourly
Range $23.00 - $25.00
Work Schedule
Standard Hours
Benefits
competitive compensation
Medical insurance
Dental Insurance
Vision Insurance
Paid Time Off
supportive leadership
Career growth opportunities
Job Description
Evergreen Healthcare Group is a well-established and respected healthcare organization dedicated to delivering exceptional care and services to patients and residents. Known for its commitment to compassionate and comprehensive healthcare, the group operates various facilities, including Aspen Meadows Health and Rehabilitation, located in Billings, Montana. This facility is focused on providing high-quality rehabilitation and long-term care services, ensuring patients receive personalized attention tailored to their unique health needs. The organization's mission revolves around improving the quality of life for every individual they serve, fostering an environment of respect, dignity, and healing. Evergreen Healthcare Group values collaboration, integrity, and innovation, making it an employer of choice for professionals seeking meaningful careers in the healthcare sector.
The Temporary Admission Coordinator position at Aspen Meadows Health and Rehabilitation is a critical role designed to support the facility during an 8-12 week assignment. This temporary role involves managing all aspects of patient admissions, serving as the first point of communication for referrals, families, and healthcare partners. The Admission Coordinator plays a pivotal role in facilitating a seamless and supportive transition for new residents entering the community. Responsibilities include coordinating admission documentation, verifying insurance, securing pre-admission authorizations, and ensuring accurate and timely data entry using the Point Click Care CRS system. The coordinator also acts as a liaison among hospitals, case managers, residents, families, and internal teams, maintaining strong customer service standards throughout the process.
The role demands professionalism, attention to detail, and a warm, empathetic communication style to set a positive tone for incoming patients and their families. In addition to admission duties, the coordinator assists in facility tours, referral follow-ups, conversion strategies, and collaborates closely with nursing, therapy, and administrative teams to ensure empty rooms are prepared and tour-ready daily. The position may also involve participating in marketing events, community outreach, and relationship-building activities.
This temporary position offers an excellent opportunity for individuals experienced in skilled nursing facility (SNF), rehab, or healthcare admissions to contribute to a reputable organization while gaining valuable industry experience within a supportive and growth-oriented environment. The role is well-suited for detail-driven, customer-focused, tech-savvy professionals who thrive in a team-oriented setting and demonstrate a poised and dependable work ethic. Aspen Meadows Health and Rehabilitation provides a competitive compensation package and comprehensive benefits including medical, dental, and vision coverage, paid time off, and opportunities for professional development, making it an attractive short-term career option for healthcare admission specialists seeking to make a meaningful difference in patient care.
The Temporary Admission Coordinator position at Aspen Meadows Health and Rehabilitation is a critical role designed to support the facility during an 8-12 week assignment. This temporary role involves managing all aspects of patient admissions, serving as the first point of communication for referrals, families, and healthcare partners. The Admission Coordinator plays a pivotal role in facilitating a seamless and supportive transition for new residents entering the community. Responsibilities include coordinating admission documentation, verifying insurance, securing pre-admission authorizations, and ensuring accurate and timely data entry using the Point Click Care CRS system. The coordinator also acts as a liaison among hospitals, case managers, residents, families, and internal teams, maintaining strong customer service standards throughout the process.
The role demands professionalism, attention to detail, and a warm, empathetic communication style to set a positive tone for incoming patients and their families. In addition to admission duties, the coordinator assists in facility tours, referral follow-ups, conversion strategies, and collaborates closely with nursing, therapy, and administrative teams to ensure empty rooms are prepared and tour-ready daily. The position may also involve participating in marketing events, community outreach, and relationship-building activities.
This temporary position offers an excellent opportunity for individuals experienced in skilled nursing facility (SNF), rehab, or healthcare admissions to contribute to a reputable organization while gaining valuable industry experience within a supportive and growth-oriented environment. The role is well-suited for detail-driven, customer-focused, tech-savvy professionals who thrive in a team-oriented setting and demonstrate a poised and dependable work ethic. Aspen Meadows Health and Rehabilitation provides a competitive compensation package and comprehensive benefits including medical, dental, and vision coverage, paid time off, and opportunities for professional development, making it an attractive short-term career option for healthcare admission specialists seeking to make a meaningful difference in patient care.
Job Requirements
- Prior experience in skilled nursing facility (SNF), rehab, or healthcare admissions
- Proficiency in relevant software systems like Point Click Care and insurance portals
- Excellent organizational skills with the ability to manage multiple priorities
- Strong verbal and written communication skills with empathy and professionalism
- Ability to collaborate effectively with multidisciplinary teams
- Dependability, positivity, and composure in a fast-paced environment
- High school diploma or equivalent
Job Qualifications
- Experience in skilled nursing facility (SNF), rehabilitation, or healthcare admission processes
- Proficiency in Microsoft Office and Point Click Care (PCC)
- Familiarity with insurance portals including NaviHealth, Availity, UHC
- Experience with hospital referral portals such as AIDA, CarePort, Wellsky, EPIC
- Strong communication and interpersonal skills
- Ability to manage multiple tasks with attention to detail
- Demonstrated ability to work collaboratively with clinical and administrative teams
- High school diploma or equivalent
- Previous customer service or healthcare coordination experience
Job Duties
- Serve as the primary contact for all incoming referrals, calls, walk-ins, and inquiries
- Coordinate admission documentation completion, insurance verification, and pre-admission authorization
- Communicate clearly and professionally with hospitals, case managers, residents, families, and internal departments
- Ensure accurate data entry and timely updates in Point Click Care CRM
- Facilitate facility tours, referral follow-up, and participate conversion strategies
- Maintain strong customer service standards at every touchpoint
- Collaborate with nursing, therapy, and administrative teams to ensure smooth admissions
- Ensure empty rooms are admit and tour ready on a daily basis
- Assist with marketing events, community outreach, and relationship development activities
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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