Substitute Secretary 001-039-C

Mason County Schools is a reputable educational institution committed to providing excellent educational services to its community. The district thrives on fostering an environment that supports both the academic and personal growth of its students, staff, and community. With a goal to maintain high standards in education and administration, Mason County Schools employs dedicated individuals who contribute to the smooth operation and success of the school system. The district values confidentiality, integrity, and effective communication as vital components of its organizational culture.

The Substitute Secretary position, identified with Job #001-039-C, operates on an as-needed basis within the Central Office Itinerant. This role is a vital secretarial and clerical support position that functions across various school and departmental locations within Mason County Schools. The main responsibility is to ensure efficient administrative and secretarial support services that promote seamless communication and organization within the school environment. The Substitute Secretary works under the direction of building principals or department supervisors, providing essential assistance in office management, bookkeeping, inventory, and correspondence.

This role requires handling a variety of complex secretarial and clerical tasks, including maintaining confidentiality and integrity, administering bookkeeping functions such as receiving and depositing monies, verifying and paying bills, and maintaining accurate computer records and reports. Being a liaison between the school or program and the public is a critical element of the role, ensuring positive and productive relationships among students, staff, and the community. The Substitute Secretary also plays a key role in inventory management of supplies and equipment, and facilitates communication by handling calls, mail, and acting as a receptionist.

The position requires excellent organizational and communication skills, the ability to operate office software and maintain databases, spreadsheets, and word processing documents. Proficiency in keyboarding, including correct grammar, spelling, and punctuation, is essential. Additionally, the Substitute Secretary must be adept at quickly adapting to new software and systems upgrades. The role demands a professional manner with the ability to work effectively with administrators, staff, and the broader school community, offering a supportive and helpful presence in the office.

Salary is based on the pay grade and experience according to the current state and county salary schedule. Employment is on an as-needed basis with an 8-hour workday. The position's performance is evaluated by the immediate supervisor, ensuring standards are met and responsibilities appropriately fulfilled. Physical demands of the job include various office activities that require sitting, walking, and occasional lifting of up to 50 pounds. The work environment varies from quiet to loud and involves continuous interaction with the public, students, and staff. Mason County Schools is committed to providing reasonable accommodations for individuals with disabilities to perform essential job functions, aligning with the Americans with Disabilities Act (ADA).