Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $40,000.00 - $43,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Employee wellness programs
Professional development opportunities
Job Description
The University of Oklahoma Health Sciences Center (OU HS) is recognized as Oklahoma's premier research university, leading the state in education and career opportunities. It stands as one of only four comprehensive academic health centers in the nation, distinguished by its seven professional colleges dedicated to advancing health sciences education and research. Currently, OU HS is undertaking the development of world-class institutes focused on the treatment of diabetes and cancer, reflecting its commitment to cutting-edge medical research and patient care. The center offers a dynamic and collaborative academic environment with opportunities for professional growth and involvement in innovative projects that... Show More
Job Requirements
- Bachelor's degree or 48 months of related experience in lieu of degree for a total of 60 months experience
- Highly organized and ability to handle multiple projects and deadlines
- Detail oriented for accuracy of data and information
- Ability to accurately read and understand written materials and instructions
- Customer service skills
- Proficient in Microsoft Office (Word, Outlook, Excel, and PowerPoint)
- Ability to effectively communicate verbally and in writing
Job Qualifications
- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office (Word, Outlook, Excel, and PowerPoint)
- Customer service skills
- Ability to effectively communicate verbally and in writing
- Highly organized and ability to handle multiple projects and deadlines
- Detail oriented for accuracy of data and information
- Ability to accurately read and understand written materials and instructions
Job Duties
- Serves as liaison with offices on and off campus
- Assesses the needs of students and helps to develop and implement targeted programs and services
- Assists with development and administration of office policies and procedures
- Researches, collects, and analyzes data or information and preparing reports or responses to inquires
- May coordinate or assist in the coordination of special projects or student related events
- Coordinates, plans, monitors logistics, and provides support for events
- Assists with the coordination, preparation and delivery of events
- Coordinates scheduling of activities
- Provides logistical support including event schedules, booking venues, food and beverage requirements and managing participant registration
- Generates correspondence and forms
- Orders, prints and distributes materials
- Facilitates room setup and audio visual needs
- Assists with budget planning and cost estimates
- Compiles reports and maintains event/conference related data
- Monitors and responds to email inquiries for each event
- Responsible for reserving Student Union conference rooms using event management software
- Meets with customers to coordinate details
- Responsible for entering data and maintaining records and files for each event
- Acts as liaison to organize and coordinate room preparation for meetings/conferences including but not limited to communication with General Services, Site Support, Information Technology, and catering
- Leads and assigns Student Assistants to configure conference rooms, table set up, AV equipment, and welcoming vendors and visitors
- Ensures coverage and staffing for events
- Ensures general facility upkeep and appearance
- Opens and closes facility, as needed
- Serves as a resource for campus information including directions to campus buildings and general information about the campus
- Provides Student Union tenants with information about renovations and remodels, maintenance, and events
- Serves as a Student Union representative on various committees and staff meetings within HS Student Affairs
- Coordinates with HS Student Affairs staff on any large events held in the Student Union
- Reports internal and external complaints to supervisor
- Assists supervisor with solutions to conference/meeting room problems and tenant complaints
- Keeps supervisor informed of repeat issues
- Assists in the training and supervision of Student Assistants
- Ensures timesheets are completed in Time Attendance and Leave system
- Reports employee discipline issues to supervisor
- Ensures Student Assistants, staff, and vendors abide by University safety practices to protect the health and safety of personnel and property
- Performs other duties as assigned by the supervisor
- Performs various duties as needed to successfully fulfill the function of the position
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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