Job Overview
Employment Type
Internship
Full-time
Compensation
Type:
Salary
Rate:
Range $44,998.15 - $56,977.68
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Flexible Schedule
Job Description
The 500 Festival is a prominent Indianapolis-based non-profit organization with a rich history dating back to 1957. It is widely recognized for producing more than 30 annual events and programs, successfully engaging over 500,000 individuals every year. This vibrant organization not only celebrates the heritage and spirit of the legendary Indianapolis 500 but also plays a significant role in enriching lives and fostering a strong sense of community throughout Indiana. Over the years, the 500 Festival has made a substantial economic contribution to the city of Indianapolis by generating a positive financial impact of $20 million annually. Its dedication to... Show More
Job Requirements
- High-level corporate relationship/sales experience preferred
- training and/or experience in meeting/event planning, recreation, tourism, marketing, special events or a related field recommended
- strong written/verbal communication skills
- exceptional organizational skills and comfort utilizing spreadsheets
- ability to balance multiple projects/tasks at one time
- willingness to learn and take initiative
- ability to adjust/adapt to changing deadlines
- must have the stamina to work long hours and be willing to work an irregular schedule, to include weekends and evenings
- must be able to lift up to 50 lbs
Job Qualifications
- High-level corporate relationship/sales experience preferred
- training and/or experience in meeting/event planning, recreation, tourism, marketing, special events or a related field recommended
- strong written/verbal communication skills
- exceptional organizational skills and comfort utilizing spreadsheets
- ability to balance multiple projects/tasks at one time
- willingness to learn and take initiative
- ability to adjust/adapt to changing deadlines
Job Duties
- Manage sales/fulfillment responsibilities and sponsor activation related to Festival events and sponsorships
- assist VP with annual sales and revenue benchmarks
- collaborate with VP and marketing team to develop proposal materials including updated event information and preparing benefit pages
- participate in sponsor renewal discussions and work with VP on building sponsor contracts
- maintain sponsorship contracts and Corporate Member database
- work with VP to identify potential sponsor and Corporate Membership prospects
- coordinate payment information and invoicing for sponsors and Corporate Members for the finance team
- support Corporate Membership renewal process
- collaborate with VP, finance, and marketing team to maintain yearly sponsor/partner revenue budget and develop relevant recap materials for end of season metrics
- develop and implement communication plan for sponsor fulfillment for internal processes and external partnership contacts
- direct sponsor communication for each event
- coordinate with operations and marketing departments to ensure correct logos for signage, collateral, website
- manage program advertising and promo items
- coordinate hospitality benefits
- collaborate with operations team to ensure the on-site execution of sponsor activation programs
- support VP in managing sponsor participation in co-sponsor and/or 500 Festival promotion or marketing events
- coordinate with float builder to execute sponsor vision for Parade, including new float construction and float refurbishing
- on-site attendance and management of sponsor events and hospitality
- maintain Festival hospitality suite at Indianapolis Motor Speedway including food and beverage ordering, supply stocking, bartender hiring, and ticket distribution
- represent the 500 Festival at community events while seeking ongoing outreach opportunities
- assist with the hiring and supervision of the Strategic Partnerships & Activation Intern
- ongoing research and education towards industry-relevant best practices
- support 500 Festival marketing and promotional activities where assigned
- assist with event execution where assigned
- other duties as assigned by Vice President, Strategic Partnerships
Job Location
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