Sr. Secretary Transition to Independent Living Program (TIL)
Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $25.73 - $34.34
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
Flexible spending account
Professional Development
Job Description
Taft College, part of the West Kern Community College District, is a community college dedicated to fostering student success through diverse educational programs and supportive campus services. Located in California, Taft College serves a varied student population with an emphasis on inclusivity, accessibility, and holistic development. The college is committed to preparing students not only academically but also through practical skills needed for independent and successful living. This supportive educational environment is enhanced by dedicated programs such as the Transition to Independent Living (TIL) Program, which specifically aims to empower students with developmental disabilities by equipping them with the skills necessary for leading independent lives.
The Transition to Independent Living Program at Taft College is seeking a Senior Secretary to play a pivotal role in supporting the administrative and operational aspects of the program. This full-time, 12-month position offers an hourly wage range of $25.73 to $32.84, aligning with Grade 19 on the Classified Salary Schedule. Offering a stable, rewarding career opportunity, the Senior Secretary will work closely under the supervision of the TIL Program Director and Assistant Directors to ensure smooth day-to-day operations. The position involves a combination of secretarial, clerical, and accounting duties and requires exceptional organizational skills, meticulous attention to detail, and a strong commitment to service.
The role is ideally suited to a professional who thrives in a dynamic educational environment, enjoys multitasking, and values the importance of supporting a specialized student program that makes a real difference in students' lives. Key responsibilities include managing student files in compliance with Title 17 regulations, monitoring residential leases for on- and off-campus housing, coordinating contracts, and assisting with marketing and publication materials. The Senior Secretary will also support various departmental meetings by preparing agendas, taking minutes, and disseminating essential information, which requires proficiency in Microsoft Word and other office applications.
Additional duties encompass budget assistance, processing purchase orders and vendor invoices, maintaining employee records, and facilitating communication between the TIL program and other departments such as the cafeteria and regional centers, particularly for special events and student accommodations. The position requires the ability to build positive working relationships both within the college and with external partners, showcasing strong interpersonal communication skills and the tactful handling of sensitive situations.
Candidates should possess an associate degree or equivalent, or a high school diploma combined with at least one year of clerical experience, preferably with individuals with disabilities. Familiarity with office technology, strong written and verbal communication skills, and the capacity to work independently amid constant interruptions are essential. Desirable qualities include bilingual proficiency in Spanish and English, patience, fairness, and a genuine desire to assist students in realizing their potential.
Taft College ensures a supportive and inclusive environment for all employees and students, emphasizing reasonable accommodations for candidates with physical disabilities. The work is primarily office-based on a bustling college campus, although some travel to district or county offices for training or research is required. The position offers excellent benefits, including district-paid medical, dental, and vision insurance for employees and their dependents, access to retirement systems such as CalPERS or CalSTRS, and options for additional retirement savings plans, reflecting the college's commitment to employee well-being and professional growth.
Joining Taft College means becoming part of a vibrant, mission-driven community dedicated to empowering students from diverse backgrounds to achieve success both academically and personally. The Senior Secretary for the Transition to Independent Living Program plays an essential role in this mission by ensuring the program's operations run efficiently, supporting students with unique needs, and contributing to a welcoming educational environment. This is an exciting opportunity to make a meaningful impact in a rewarding educational sector and to advance your career with a respected institution renowned for its commitment to excellence and inclusion.
The Transition to Independent Living Program at Taft College is seeking a Senior Secretary to play a pivotal role in supporting the administrative and operational aspects of the program. This full-time, 12-month position offers an hourly wage range of $25.73 to $32.84, aligning with Grade 19 on the Classified Salary Schedule. Offering a stable, rewarding career opportunity, the Senior Secretary will work closely under the supervision of the TIL Program Director and Assistant Directors to ensure smooth day-to-day operations. The position involves a combination of secretarial, clerical, and accounting duties and requires exceptional organizational skills, meticulous attention to detail, and a strong commitment to service.
The role is ideally suited to a professional who thrives in a dynamic educational environment, enjoys multitasking, and values the importance of supporting a specialized student program that makes a real difference in students' lives. Key responsibilities include managing student files in compliance with Title 17 regulations, monitoring residential leases for on- and off-campus housing, coordinating contracts, and assisting with marketing and publication materials. The Senior Secretary will also support various departmental meetings by preparing agendas, taking minutes, and disseminating essential information, which requires proficiency in Microsoft Word and other office applications.
Additional duties encompass budget assistance, processing purchase orders and vendor invoices, maintaining employee records, and facilitating communication between the TIL program and other departments such as the cafeteria and regional centers, particularly for special events and student accommodations. The position requires the ability to build positive working relationships both within the college and with external partners, showcasing strong interpersonal communication skills and the tactful handling of sensitive situations.
Candidates should possess an associate degree or equivalent, or a high school diploma combined with at least one year of clerical experience, preferably with individuals with disabilities. Familiarity with office technology, strong written and verbal communication skills, and the capacity to work independently amid constant interruptions are essential. Desirable qualities include bilingual proficiency in Spanish and English, patience, fairness, and a genuine desire to assist students in realizing their potential.
Taft College ensures a supportive and inclusive environment for all employees and students, emphasizing reasonable accommodations for candidates with physical disabilities. The work is primarily office-based on a bustling college campus, although some travel to district or county offices for training or research is required. The position offers excellent benefits, including district-paid medical, dental, and vision insurance for employees and their dependents, access to retirement systems such as CalPERS or CalSTRS, and options for additional retirement savings plans, reflecting the college's commitment to employee well-being and professional growth.
Joining Taft College means becoming part of a vibrant, mission-driven community dedicated to empowering students from diverse backgrounds to achieve success both academically and personally. The Senior Secretary for the Transition to Independent Living Program plays an essential role in this mission by ensuring the program's operations run efficiently, supporting students with unique needs, and contributing to a welcoming educational environment. This is an exciting opportunity to make a meaningful impact in a rewarding educational sector and to advance your career with a respected institution renowned for its commitment to excellence and inclusion.
Job Requirements
- Associate degree or equivalent or a high school diploma or equivalent plus one year of clerical experience
- Experience working with individuals with disabilities
- Computer experience with knowledge of Microsoft Word
- Ability to use tact and good judgment regarding interactions with students
Job Qualifications
- Associate degree or equivalent or a high school diploma or equivalent plus one year of clerical experience
- Experience working with individuals with disabilities
- Computer experience with knowledge of Microsoft Word
- Ability to use tact and good judgment regarding interactions with students
- Ability to develop rapport with students having development disabilities
- Willingness to assist students and promote good relationships
- Ability to demonstrate fairness and patience in the performance of duties
- Bilingual Spanish English
- Effective written and oral communication skills
- Basic research and evaluation methods
- Computer applications such as Word Excel email and internet browsers
- Correct English usage grammar spelling punctuation and vocabulary
- Effective office methods including filing record keeping and organization skills
- Ability to work in a fast-paced environment while ensuring efficient and accurate work is produced
- Ability to perform receptionist and clerical duties
- Ability to provide information in a clear and understandable manner
- Ability to work independently with constant interruptions
- Ability to provide good customer service
- Ability to learn office policies rules and practices
- Ability to understand and follow oral and written directions
- Ability to meet schedules and timelines
- Ability to maintain records and prepare accurate reports
- Ability to communicate effectively both orally and in writing
- Ability to establish and maintain cooperative and effective working relationships with others
- Ability to learn district processes and procedures rules laws and regulations
- Ability to learn district programs and services offered to students
- Ability to read and interpret laws rules and regulations
- Ability to be efficient and well organized
- Ability to enter and retrieve computer information accurately
Job Duties
- Develop and maintain student office and electronic files as mandated by Title 17
- Maintain and monitor on and off campus residential leases coordinating with Director and Assistant Directors with student move in and move out days
- Coordinate and maintain contracts associated with the Transition to Independent Living department
- Prepare a variety of documents for publications and marketing pieces including brochures flyers events program memos and related materials
- Support the Director and Assistant Directors in preparing agendas minutes and other assignment materials related to meetings committees and college events
- Develop schedules related to department activities and services maintain calendars and coordinate committee and other meetings review update and inform administrator and others of essential timelines attend meetings take and prepare minutes as assigned maintain confidentiality and disseminate information as appropriate
- Maintain and order office inventory supplies and equipment maintain storeroom
- Greet the public and disseminate information
- Establish positive working relationships and proactive communication with other Taft College departments and Regional Centers
- Act as a liaison between the TIL program and cafeteria staff when arranging special events field trips absences and special dietary issues
- Create purchase orders and process vendor invoices track to completion of payment in Banner ensure proper documentation is submitted for processing
- Maintain employee files and records mandated by Title 17
- Assist in the preparation of the department budgets distributing monthly expenditures maintaining expenditure reports
- Prepare billing collection and deposits of transportation fees collect and deposit monies from any RSVPs or activities and follow up on reservations and other arrangements
- Submit month invoicing for the Transition to Independent Living department and maintain running balance of monies
- Assist the Program Director Transition Specialist and Assistant Directors in making source requisitions transportation plans and ordering supplies for the Transition to Independent Living Program department
- Assist Program Director Assistant Directors in transportation arrangements for the TIL program and student trips
- Assist the Director Assistant Directors with requests for student employment
- Perform other related duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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