SR. MEETING & EVENTS COORDINATOR - WASHINGTON, DC

Rapport is a specialized division of FLIK Hospitality Group, which is part of Compass Group USA, an industry leader in hospitality services. Rapport uniquely specializes in comprehensive guest and employee services, with a strong focus on meeting and event planning as well as conference center management. Unlike typical recruitment agencies that often engage in temporary staffing, Rapport firmly commits to long-term career development and offers direct employment opportunities. This allows its ambassadors—employees—to benefit from a stable work environment, a structured growth path, and comprehensive benefits programs that promote personal and professional well-being. The company culture at Rapport emphasizes inclusivity, collaboration with a diverse and talented global community, and the empowerment of every ambassador to achieve their career aspirations. Supportive training and individualized development plans are fundamental components of the Rapport experience, ensuring team members are equipped with the skills and knowledge to excel and advance within the organization.

The role of Senior Meeting and Events Coordinator is based in Washington, DC, and offers an hourly salary range of $33 to $36. This position is integral to delivering superior white-glove service in a dynamic conference and event environment. The Senior Meeting and Events Coordinator acts as a key liaison between clients, vendors, and internal departments to ensure flawless execution of meetings, conferences, and special events. This role requires a professional, efficient, and detail-oriented individual who thrives in a fast-paced setting and is capable of managing multiple priorities with minimal supervision. The coordinator is responsible for delivering exceptional guest experiences starting from greeting clients to coordinating logistics and post-event follow-ups. This includes managing reception duties, overseeing room setups, coordinating with audio-visual and catering teams, and maintaining up-to-date knowledge of event spaces and client needs.

Additional responsibilities entail managing communications through tools such as Outlook to confirm attendance and event specifications, conducting daily walkthroughs of event spaces, overseeing reservation systems for conference rooms, and preparing necessary documentation such as event floorplans and reports. The position demands flexibility to work early mornings, evenings, and weekends as requested, reflecting the nature of event scheduling. Working hands-on with high-profile guests and maintaining professionalism in all interactions is essential. Moreover, the Senior Meeting and Events Coordinator supports shipping and receiving tasks, participates in event walkthroughs with clients and hosts, updates standard operating procedures, and contributes to the smooth collaboration between facilities, security, and audiovisual teams.

This role not only requires a strong work ethic and excellent organizational skills but also an ability to communicate clearly and build productive relationships across diverse teams and external partners. Candidates must be adaptable to changing circumstances and capable of problem-solving on the spot to enhance the overall event experience. Rapport’s commitment to professional growth means this position offers ample opportunity for advancement and skill enhancement within the hospitality and event coordination fields. Joining Rapport as a Senior Meeting and Events Coordinator means embarking on a meaningful career journey rooted in hospitality excellence and dedicated service.