Sr Legal Receptionist & Switchboard

Insync Staffing is a dynamic staffing and employment agency known for its innovative approach in serving the evolving needs of contingent workforce management. Founded in 2014, Insync Staffing has grown to a team of 50 to 99 employees dedicated to providing exceptional recruitment and customer service solutions. Unlike traditional staffing companies, Insync Staffing focuses on partnering with MSP and VMS programs as clients rather than competitors, enhancing their ability to deliver high-quality staffing services tailored to the demands of Fortune 1000 corporations and other large-scale employers. Their expert team leverages technology and strategic insight to efficiently meet the compliance and cost control goals of their clients, ensuring a seamless supply of qualified candidates in a highly competitive marketplace.

The current opportunity is for a Receptionist to join Insync Staffing on a temporary basis, with a potential for extension beyond the initial two months. Candidates for this role will be expected to work Monday through Friday, from 8:00 AM to 5:00 PM, offering full-time coverage during business hours. The pay rate ranges from $20.00 to $21.00 per hour, making this role a rewarding option for individuals seeking short-term employment with the possibility of continued work.

This receptionist position encompasses a broad range of typical front desk duties, requiring an individual who is professional, personable, and highly organized. A key responsibility includes managing incoming calls and emails, ensuring timely and clear communication with clients and visitors. Greeting guests and managing the scheduling and maintenance of conference rooms demonstrate the administrative oversight required to keep daily operations running smoothly. Additionally, this role involves ordering food and catering services for meetings, highlighting the importance of attention to detail and efficient vendor coordination.

Security protocols are also essential, with the receptionist tasked with checking in visitors to maintain office safety. Complementing these duties are light administrative tasks such as entering invoices and occasional data entry work within Microsoft Excel. Proficiency in Microsoft Office Suite, particularly Word and Excel, is highly valued to support these functions.

Candidates must possess a professional demeanor and excellent communication skills, both on the phone and through email. Strong etiquette and clarity in speech are mandatory, given the role’s front-facing nature and interaction with clients and colleagues. The ability to multitask and manage organizational tasks effectively is vital for performing well in this dynamic environment.

Physical requirements include the ability to lift up to 50 pounds, which may be needed for handling deliveries or office supplies. While a high school diploma is required, there is a preference for candidates with an associate or bachelor’s degree, complemented by three years of related business experience. Experience in administrative roles or switchboard operations, especially within legal or law firm settings, offers a distinct advantage. This background supports the professionalism and attention to detail that Insync Staffing expects from their personnel.

Overall, this position offers a valuable opportunity for individuals looking to contribute their administrative and customer service skills in a reputable staffing agency environment. Those who thrive in fast-paced, multi-tasking roles with excellent communication competencies will find this role fulfilling and engaging. Insync Staffing supports a respectful, inclusive workplace and provides a comprehensive benefits package alongside competitive pay.