Special Events Program Coordinator

Palmdale, CA, USA|Onsite

Job Overview

Employment Type

Part-time

Hourly

Compensation

Hourly

Range $33.00 - $35.10

Work Schedule

Standard Hours

Benefits

Tuition Assistance

Health Insurance

Dental Insurance

Vision Insurance

403B retirement plan

Metro pass subsidy

Paid Time Off

Job Description

The University of Southern California (USC) is a prestigious private research university known for its commitment to academic excellence, innovation, and community engagement. Located in Los Angeles, California, USC serves a diverse and dynamic student body across a wide range of disciplines, fostering an environment of learning, research, and professional development. USC's Department of Facilities Planning & Management (FPM) plays a crucial role in supporting the university's mission by overseeing the planning, development, and maintenance of its extensive facilities. FPM, formerly named Capital Construction & Development / Facilities Management Services, is dedicated to ensuring a safe, functional, and aesthetically pleasing campus environment for students, faculty, staff, and visitors. Safety and quality are deeply embedded in every aspect of FPM's operations, as is a culture of accountability, respect, collaboration, and trust. These values underpin the team's commitment to delivering high-quality services that align with the broader goals of the university.

USC FPM is currently seeking a skilled and motivated Special Events Program Coordinator to join their team. This role is essential in supporting the university's special events and community engagement efforts. The Special Events Program Coordinator works collaboratively with various university departments, external vendors, donors, and volunteers to design, plan, and execute special events that enhance the university’s brand and community connections. This position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities simultaneously. The coordinator is responsible not only for event logistics and staffing but also for ensuring that events align with USC’s vision and culture. They act as a liaison across diverse stakeholders to facilitate smooth event planning and execution, attend events to monitor their success, and establish post-event evaluations to gather meaningful feedback. Additional responsibilities include budget coordination, contract management, promotion, and maintaining comprehensive records of all event activities.

The hourly wage for this position ranges from $33.00 to $35.10, reflective of the candidate's experience and qualifications. USC values diversity and inclusion and is an equal opportunity employer committed to providing reasonable accommodations to applicants and employees with disabilities. This position offers the chance to work in a dynamic environment at a top-tier academic institution, collaborating with a dedicated team that values innovation and excellence. Candidates passionate about event coordination, university engagement, and community-building will find this role rewarding and impactful. It is an exciting opportunity to contribute to USC’s mission through successful event management while developing professionally within a supportive and inclusive workplace.

Job Requirements

2 years of experience in event coordination and or planning
experience with special events planning, fundraising management or alumni and volunteer relations management
experience with contracts and other legal documentation
ability to support event planning including developing concepts, creating and estimating budgets, producing promotional materials
experience with audio visual equipment
excellent organizational skills and ability to maintain multiple schedules
excellent interpersonal and written and oral communications skills
education high school or equivalent

Job Qualifications

2 years of experience in event coordination and or planning
experience with special events planning, fundraising management or alumni and volunteer relations management
experience with contracts and legal documentation
ability to support event planning including developing concepts, creating and estimating budgets, producing promotional materials
experience with audio visual equipment
excellent organizational skills
ability to maintain multiple schedules
excellent interpersonal and written and oral communications skills
high school diploma or equivalent
3 plus years of experience in event coordination and or planning preferred
experience in higher education preferred
experience planning and coordinating corporate events preferred
fluent in one or more languages other than English preferred
proven leadership and project management abilities preferred
understanding of relevant state and local event regulations preferred
bachelor’s degree in hospitality management, business administration, communications, public relations or related field preferred

Job Duties

Coordinates and prepares for special events
designs, coordinates and delivers events acting as a liaison between departments and external stakeholders
works with or gives guidance to volunteers and donors involved in event planning
determines event staffing needs and secures workers as required
attends events to monitor activities and ensure details are handled as planned
monitors delivery of goods and services to ensure contract terms are satisfied
coordinates vendor services for goods and services related to special events planning
researches and maintains current information on volunteers, donors and prospective donors
reviews and reconciles budgets and expenditures on a program or event basis
coordinates with internal members to process payments to vendors
ensures consistency and quality of materials communicated
contributes to an inclusive environment by building and maintaining strong cross-functional relationships
participates in publicizing events through marketing and promotional campaigns
identifies target groups and coordinates mailings of promotional materials and invitations
directs logistical planning
maintains records of event activities, progress and status
performs other duties as assigned or requested