Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $63,500.00 - $65,500.00
Benefits
Generous Paid Time Off
Paid holidays
Medical insurance
Dental Insurance
Life insurance
Disability insurance
Vision Insurance
403(b) Retirement Plan
AFLAC supplemental benefits
Employee assistance program (EAP)
Collaborative mission-driven work environment
Job Description
American Ancestors is a prominent genealogical and historical cultural institution dedicated to preserving and celebrating family history and American heritage. Located at its beautiful headquarters on Newbury Street in Boston, this organization stands as a leading resource for genealogical research and education, serving a large community passionate about exploring their ancestry and cultural roots. Through a wide range of programs, events, and services, American Ancestors fosters deep connections with its members and the public, engaging them in meaningful historical explorations and educational experiences. The institution is known for its collaborative, mission-driven work environment and commitment to excellence in every aspect... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- minimum of 3 years event planning or related experience
- proficiency with online event platforms such as Zoom
- excellent interpersonal and organizational skills
- ability to negotiate contracts and work with vendors
- strong problem-solving skills
- availability to work evenings and weekends
- willingness to travel occasionally
- exceptional customer service orientation
Job Qualifications
- Experience in customer service and/or administrative roles
- strong communication skills including spoken, phone, and written
- accuracy and attention to detail
- experience coordinating large-scale, in-person event logistics
- experience producing online programs via Zoom
- ability to manage multiple events simultaneously
- ability to work evenings and weekends as needed
- discretion in dealing with confidential information
- interest in family history and American history a plus
Job Duties
- Works alongside Chief Learning and Interpretation Officer and Chief Advancement Officer to develop a series of special events, experiences, and opportunities that deepen relationships with existing and potential donors and VIPs
- planning and executing the organization’s in-person and online signature events including special dinners and board meetings, the annual benefit gala, heritage tours and programming, stewardship receptions and lectures, and other special events
- produces special online events from start to finish including creating promotional copy, building registration pages, developing a run-of-show, running technical rehearsals and live broadcasts, recording and posting content online, and communication with speakers and participants
- responsible for securing event space and catering, negotiating contracts with outside vendors, venues, tour operators, and implementing contracted work
- executes technical and logistical support for events and heritage tours, including development and maintenance of registration pages and interest lists, managing RSVPs, attendee lists, and attendee data, and correspondence with invitees and attendees
- serves as chief contact for participant inquiries, general troubleshooting, and event-related communication before, during, and after an event
- collaborates on the creation of invitations, marketing materials, and collateral for events and heritage tours
- acts as main point of contact for group visits to the Brim-DeForest Library and rentals of spaces within the American Ancestors headquarters including communication with visitors, managing logistics with internal teams, and promoting space use among event planners and corporate partners
- performs administrative duties such as arranging meetings, creating agendas, answering phones, making follow-ups, maintaining files, and ordering supplies
- assists with logistics and delivery of other American Ancestors events and programming as assigned
Job Location
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