Special Events Coordinator - Fair Park (Park and Recreation)

Buffalo, NY, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $40,000.00 - $56,500.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Retirement Plan

Professional Development

Employee assistance program

Job Description

The City of Dallas is an influential and dynamic municipal government that is dedicated to fostering economic growth, community development, and an enhanced quality of life for its residents. As one of the largest cities in Texas, Dallas embraces innovation, diversity, and collaboration to build a vibrant and inclusive environment where residents, businesses, and visitors can thrive. The City of Dallas offers a variety of career opportunities for individuals who are passionate about public service and community engagement. With a strong focus on providing competitive benefits, professional growth opportunities, and a supportive work culture, employees are encouraged to contribute meaningfully to the city's progress while developing valuable skills and advancing their careers. Employment with the City of Dallas means being part of a team committed to service excellence, forward-thinking initiatives, and fostering a sense of community among its diverse population. The Special Events Coordinator position under the Parks and Recreation Department plays a critical role in this mission by planning, coordinating, and promoting economic growth through well-organized and impactful events within the city. This role is central to orchestrating new and ongoing permitting processes, managing special event logistics, and overseeing commercial filming activities. The Special Events Coordinator acts as a liaison among multiple stakeholders, including city departments, community groups, and private organizations, ensuring all events comply with city policies and contribute positively to Dallas's economic and cultural landscape. This full-time position offers a starting salary range from $62,379.20 to $76,585.60, depending on qualifications and expertise. The role demands a highly organized, detail-oriented individual with strong negotiation and marketing skills. The successful candidate will be proficient in coordinating complex event logistics, managing multiple permits, and fostering partnerships that enhance the city’s reputation as a premier event destination. This position not only involves logistical coordination but also requires strategic thinking to develop new initiatives, promote Dallas as an event hub, and implement cost recovery strategies for city services. Strong communication abilities, leadership qualities, and experience mentoring staff are essential for excelling in this role. Ultimately, the Special Events Coordinator will contribute to shaping Dallas’s identity as a vibrant, welcoming city that supports economic growth through memorable and well-executed events. If you are looking for a career with purpose and impact, the City of Dallas invites you to grow with them and be part of their journey towards fostering community pride and economic prosperity.

Job Requirements

Bachelor's degree in event coordination, public relations, marketing, or related arts field
minimum of 5 years relevant experience in event planning, permitting, or customer service
CPR, AED, and First Aid certification
strong interpersonal and communication skills
ability to negotiate contracts and manage event logistics
proficiency in preparing reports and maintaining detailed records
capability to work collaboratively with multiple city departments
knowledge of cost analysis and cost recovery methods
ability to manage multiple projects and deadlines effectively

Job Qualifications

Bachelor's degree in event coordination, public relations, marketing, or related arts field
minimum of 5 years experience in event planning and management, permitting, or customer service
strong knowledge of public relations, marketing, and business administration principles
proficient in contract negotiation and event logistics management
skilled in policy implementation and administration
ability to analyze and evaluate special events industry trends
excellent verbal and written communication skills
ability to develop marketing strategies and evaluate event success
experience in managing customer accounts and explaining policies
strong arithmetic and data analysis skills
ability to compile and analyze reports on volunteerism, social media, and community engagement
leadership experience including staff training and mentoring
CPR, AED, and First Aid certification

Job Duties

Coordinate, develop, facilitate, and foster economic growth through community programs, special events, and strategic initiatives
coordinate and facilitate all aspects and logistics of special events for various city departments
develop, review, manage, and monitor event permits to ensure compliance with insurance and regulatory requirements
initiate renewal of agreements with individuals and community partners and negotiate donations, deal points, and scope of work
market, promote, and advertise Dallas areas to attract special events
consult and assist the special events advisory committee in setting program goals and objectives
communicate event information to city departments and coordinate pre and post event meetings
participate in training and mentorship of administrative staff and other event personnel
review and recommend changes to policies to attract and promote special events and implement cost recovery systems
coordinate logistics for department events including staff management, equipment hire, and vendor coordination
prepare reports, write procedures, oversee projects and research, and evaluate results for management and city officials
create and maintain databases and documentation to track event logistics
serve as liaison to Mayor-Council Office, Park Board, and community organizations
collaborate with Marketing and Communications Group to manage social media content
perform additional tasks as assigned