Special Events Coordinator - 5262221-0

The City of Midlothian Parks and Recreation Department is a reputable government entity dedicated to enhancing the community's quality of life through well-organized recreational programs and events. Renowned for its commitment to providing vibrant community activities, the department fosters an engaging environment for residents and visitors alike by promoting health, wellness, and social interaction. As part of the city's efforts to sustain an active and connected community, the Parks and Recreation Department holds various special events that cater to diverse audiences and interests, contributing significantly to local culture and community spirit.

The role of the Special Events Coordinator within this department is a pivotal position responsible for the comprehensive development, planning, coordination, and implementation of special events. These events span a wide array of community activities aiming to engage residents, tourists, and stakeholders alike. The coordinator works under general supervision but exercises considerable independence in managing event-related logistics and communication. The employment type is likely full-time, commensurate with municipal government roles, with an attractive starting salary range from $62,672.06 to $76,773.28, reflecting the importance and responsibility of the position.

The Special Events Coordinator's responsibilities include planning, promoting, overseeing, and evaluating community special events, ensuring they meet high standards and serve intended audiences effectively. Collaboration is a cornerstone of this role; the coordinator liaises with various external entities such as the Convention of Visitors Bureau, the Chamber of Commerce, and other public or private agencies to facilitate programming and planning efforts. Internally, the coordinator supervises staff and volunteers, delegating assignments and monitoring performance to ensure seamless event execution.

Vendor management is a crucial part of the job, involving the selection, scheduling, and supervision of vendors, including entertainment providers. Safety enforcement is key, with the coordinator responsible for ensuring that all events adhere to applicable safety rules and regulations. Fiscal responsibility is also central, as the coordinator implements cost control measures and monitors event budgets to ensure financial soundness.

To support event success, the coordinator actively seeks donations and sponsorships, fostering partnerships that enhance the programming quality and resource availability. The position also entails collaborating with the Director of Communications & Marketing to maximize event outreach, advertising, and media presence. Preparation and processing of special event permits, including generating staff reports for City Council approval, are part of the administrative duties.

The job demands effective personnel management skills, including training and supervising parks employees, instructing on event standards and operations, and participating in the logistical setup and takedown of event infrastructure. The role may require flexibility in working hours, including evenings, weekends, holidays, and during special events to ensure comprehensive oversight.

This role offers an exciting opportunity for experienced event planning professionals looking to make a meaningful impact on the Midlothian community. It combines elements of project management, marketing, public relations, fiscal oversight, and team leadership, all within an engaging public sector environment that values community enrichment and dedicated service.