Special Events Coordinator

San Mateo, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $76,434.00 - $114,651.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Flexible work schedule

Professional development opportunities

Commuter Benefits

Job Description

The San Mateo County Transit District, also known as SamTrans, in conjunction with the San Mateo County Transportation Authority (TA) and the Peninsula Joint Powers Board (Caltrain), is a leading public transportation agency serving the San Mateo County region. These organizations focus on delivering reliable, accessible, and environmentally sustainable transit services that connect communities, promote economic growth, and improve the quality of life for residents and visitors alike. Committed to innovation and public engagement, these agencies prioritize community involvement and transparency to ensure their transit initiatives meet the evolving needs of the public.

The Special Events Coordinator position plays... Show More

Job Requirements

High school diploma or equivalent
Three years of full-time experience in event coordination or public outreach
Ability to work flexible hours including evenings and weekends
Strong communication and organizational skills
Ability to lift and move 30 pounds with assistance
Able to travel within the Bay Area
Proficient in Microsoft Office Suite
Willingness to collaborate across teams and external partners
Experience using event planning and communications software preferred

Job Qualifications

High school diploma or equivalent
Three years of full-time experience leading and coordinating public events, campaigns, or outreach activities
Ability to work flexible hours including evenings and weekends
Bachelor’s degree in communications, public relations, marketing, public administration, or related field preferred
Experience in public agency, nonprofit, or transit environment preferred
Knowledge of event planning principles and best practices
Experience with community engagement and digital and in-person outreach strategies
Proficient in Microsoft Office Suite, AI Communications, and Mailchimp
Clear and effective oral and written communication skills
PeopleSoft experience preferred
Ability to lift and move 30 pounds with assistance
Ability to travel within Bay Area counties

Job Duties

Serve as project manager for high-profile transit agency events such as SamTrans 50th Anniversary celebrations and annual Caltrain Holiday Train
Coordinate logistics and planning for agency-hosted events including ribbon cuttings, groundbreaking ceremonies, open houses, town halls, and community outreach campaigns
Support regional events involving SamTrans, TA or Caltrain such as transportation fairs, street festivals, and public information booths
Serve as liaison to cities, event organizers, community partners, and elected officials to coordinate agency participation in events
Collaborate with internal departments and contractors to secure permits, safety plans, signage, transportation services, and staffing
Collaborate with Public Information Officers on talking points and briefings for agency executives and board members
Draft event-related collateral including signage, invitations, run-of-show scripts
Track event budgets and process invoices according to agency procedures
Maintain a master event calendar and archive of past events and materials
Support photography and communications staff with event-day logistics and documentation
Provide on-site event support including setup, teardown, and vendor coordination
Assist with data collection and post-event evaluation for improvement
Coordinate multiple events and deadlines with high attention to detail
Perform other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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