Special Events Coordinator

Ontario, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $48,696.00 - $55,572.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Retirement Plan

Paid Time Off

Paid holidays

Employee assistance program

Professional development opportunities

Job Description

Cal Poly Pomona, nestled in the vibrant city of Pomona, California, is a premier public university recognized as part of the California State University (CSU) system. It serves a diverse and dynamic student body and promotes excellence in education, community engagement, and public service. The Division of University Advancement at Cal Poly Pomona plays a pivotal role in fostering relationships with alumni, donors, and various external stakeholders, fueling the private support and engagement that strengthens the university's mission and impact.

Within this division, the Department of Events and Special Projects is integral to strategizing, planning, and executing a ... Show More

Job Requirements

High school diploma or equivalent
Five years of relevant clerical or secretarial experience
Valid in-state California driver’s license with insurance
Ability to work full-time Monday through Friday 8:00 a.m. to 5:00 p.m.
Ability to work occasional extended hours and weekends for events
Proficient with office software and event management systems
Strong organizational and communication skills
Ability to travel to off-campus events using a private automobile
Ability to drive electric cart on campus
Compliance with CSU employment policies
Successful completion of background check

Job Qualifications

High school diploma or GED or equivalent
Five years of progressively responsible experience in general clerical or secretarial work or equivalent
Valid California driver’s license with required insurance
Comprehensive knowledge of university policies and office software
Ability to manage multiple priorities independently
Strong business math and budgeting skills
Effective interpersonal and communication skills
Experience working with sensitive and high-level stakeholders
Proficient use of event management systems like Raiser’s Edge and 25 Live
Experience with Canva or similar design tools
Experience in volunteer management
Preferably experience in special events coordination
Ability to work beyond standard hours including weekends
Pleasant and professional demeanor

Job Duties

Coordinate event logistics for university leadership and donors including invitations, RSVPs, vendor payments, and supplies
Research and manage special event details such as performers, venues, and catering
Maintain event budgets, process sponsorships, ticket sales and purchase orders
Assist with event set-up, registration, check-in, nametags, and troubleshooting on-site issues
Interact with high-level donors and guests ensuring compliance with DEI principles
Manage volunteer recruitment, training, scheduling, and direction for campus events
Utilize Raiser’s Edge and 25 Live systems for event and reservation management
Design and edit event communications and signage using Canva
Support commencement event coordination including registration and logistics
Supervise office inventory and printing requests, manage office administration tasks
Process travel reimbursements and event-related financial transactions via Concur

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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