Special Events Coordinator

Portland, OR, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $48,000.00 - $52,000.00

Work Schedule

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Holiday pay

Event perks

Professional Development

Job Description

Rose City Rollers (RCR) is an exceptional nonprofit organization based in Portland, Oregon, and is renowned as the world's largest roller derby league. With over 450 members aged from 7 to 55 and beyond, including 18 or more teams, RCR is a vibrant community that wholeheartedly embraces empowerment, inclusivity, and athleticism. Operating as a 501(c)(3) entity, the organization is passionately committed to fostering body-positive and empowering experiences specifically for women, girls, and gender-expansive individuals in Portland and its surrounding regions, while inspiring communities beyond through the sport of roller derby.

The Special Events Coordinator at Rose City Rollers hol... Show More

Job Requirements

Clean driving record and valid driver's license
confidence driving and parking a 24-foot box truck
1-3 years in event coordination, recreation, youth programming, or similar guest-facing logistics role
enjoyment of working with kids and adults in a high-energy environment
strong organizational skills
proactive problem-solver who thrives in live-event pressure
comfort with client communications and contract negotiations
ability to lift 50 lbs, push/pull rolling cases, and work indoors/outdoors in varied weather
proficiency with Microsoft 365
bonus points for project management experience especially in ClickUp
First Aid/CPR a plus
background check required due to youth program involvement

Job Qualifications

1-3 years of experience in event coordination, recreation, youth programming, or similar guest-facing logistics role
strong organizational skills
comfort with client communications and contract negotiations
proficiency with Microsoft 365
project management experience, especially in ClickUp, is a plus
clean driving record and valid driver's license
ability to work in high-energy environments with children and adults
ability to lift 50 lbs, push/pull rolling cases, and work indoors/outdoors
First Aid/CPR certification is a plus

Job Duties

Plan, negotiate, and manage all Skatemobile bookings from inquiry to post-event follow-up
draft and track contracts
coordinate with partners to confirm logistics and fulfill grant reporting needs
staff events by scheduling and leading volunteers or paid crew
drive and operate a 24-foot box truck safely to and from events
handle setup and breakdown and gear transport
lead on-site guest services including skate fitting, gear distribution, safety briefings, line flow, and light instruction
maintain skate fleet and gear
coordinate repairs and replacements
capture attendance, testimonials, and images for reporting and storytelling
manage assigned bouts from load-in to post-mortem with a focus on fan experience
support compliance with OLCC, fire code, and venue safety rules through signage, volunteer training, and monitoring
use ClickUp to track timelines, tasks, and resources for all events

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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