Special Events Coordinator

Job Overview

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Employment Type

Temporary
Hourly
Internship
Consulting
Full-time
Part-time
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Compensation

Type:
Salary
Rate:
Exact $52,000.00
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Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Holiday pay
Event perks
Professional Development

Job Description

Rose City Rollers (RCR) is a unique nonprofit organization based in Portland, Oregon, known worldwide as the largest roller derby league. With over 450 members ranging from ages 7 to 55+, and more than 18 competing teams, RCR fosters a vibrant, passionate, and diverse community of athletes, families, and fans. Since its inception, the league has been committed to creating empowering, inclusive, and body-positive spaces specifically designed for women, girls, and gender-expansive individuals. As a 501(c)(3) nonprofit, Rose City Rollers not only champions sport and recreation but also delivers programs and events that champion equity, empowerment, and community connection across... Show More

Job Requirements

  • Clean driving record and valid driver’s license
  • Confidence driving and parking a 24-foot box truck
  • 1-3 years experience in event coordination or similar role
  • Enjoy working with kids and adults in high-energy settings
  • Strong organizational and problem-solving skills
  • Ability to lift 50 lbs, push/pull rolling cases, and work indoors/outdoors in varied weather
  • Proficiency with Microsoft 365
  • Background check required due to youth program involvement

Job Qualifications

  • Clean driving record and valid driver’s license
  • 1-3 years in event coordination, recreation, youth programming, or similar guest-facing logistics role
  • Strong organizational skills
  • proactive problem-solver who thrives in live-event pressure
  • Comfort with client communications and contract negotiations
  • Enjoyment of working with kids and adults in a high-energy environment
  • Proficiency with Microsoft 365
  • bonus points for project management experience especially in ClickUp
  • First Aid/CPR certification is a plus
  • experience managing volunteers or paid crews

Job Duties

  • Plan, negotiate, and manage all Skatemobile bookings from inquiry to post-event follow-up
  • Draft and track contracts
  • coordinate with partners to confirm logistics and fulfill grant reporting needs
  • Staff events by scheduling and leading volunteers or paid crew
  • Drive and operate a 24-foot box truck safely to and from events
  • handle setup and breakdown and gear transport
  • Lead on-site guest services including skate fitting, gear distribution, safety briefings, line flow, and light instruction
  • Maintain skate fleet and gear
  • coordinate repairs and replacements
  • Capture attendance, testimonials, and images for reporting and storytelling
  • Manage assigned bouts from load-in to post-mortem with a focus on superb fan experience
  • Support compliance with OLCC, fire code, and venue safety rules through signage, volunteer training, and monitoring
  • Use ClickUp to track timelines, tasks, and resources for all events

Job Location

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