Special Events Coordinator

Wilmington, DE, USA|

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $40,700.00 - $57,400.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Paid holidays

flexible spending accounts

Job Description

Delaware County Christian School (DCCS) is a distinguished private Christian educational institution committed to providing students with a comprehensive academic experience grounded in biblical principles. With a mission to nurture students spiritually, academically, and socially, DCCS serves families in Delaware County and surrounding communities by offering a Christ-centered learning environment that encourages personal growth, leadership, and service. The school integrates faith with education to prepare students for lifelong success and equips them to be impactful leaders who live out Christian values in their daily lives. The school boasts a strong community connection, excellent academic programs, and active engagement in extracurricular and community events, making it a sought-after educational institution for families seeking high-quality Christian education.

The Special Events Coordinator role at Delaware County Christian School is a full-time position within the Advancement Department, focusing on planning, coordinating, and implementing a wide range of events across all school divisions. This pivotal role serves as the project lead for internal and external events related to Admissions, Development, Alumni Relations, and community engagement programming. The coordinator drives the full life cycle of event planning starting from site research, logistics scheduling, timeline and budget development, to managing volunteers and coordinating with marketing staff to create invitations and printed materials. This position requires someone who can work collaboratively and independently, balancing multiple priorities while maintaining exceptional organizational skills.

A significant part of the role involves working closely with school leadership, including the Director of Development and Director of Enrollment, to align event themes and marketing strategies. The coordinator also partners with various internal teams such as IT, maintenance, and communications, as well as external vendors to ensure seamless execution of all events. High-profile events like the Opening Picnic, Homecoming, Open Houses, Benefit Gala, Golf Classic, Grandparents Day, and Graduation are supported or led by the Special Events Coordinator, contributing directly to the school’s community connection and fundraising success.

Ideal candidates for this role will bring 3-5 years of project management experience, have a passion for Christian education, and demonstrate strong leadership skills, especially with managing volunteers and complex logistics. Attention to detail, excellent verbal and written communication, proficiency in database systems like Finalsite and Blackbaud, and competency in Microsoft Office and Google applications are essential. Alignment with DCCS's mission, a personal commitment to Jesus Christ, and a lifestyle that reflects biblical values are crucial for success and integration within the school community.

This opportunity not only offers the chance to contribute to a thriving educational community but also to grow professionally in a role that combines creativity, strategic thinking, and operational excellence. Candidates passionate about facilitating meaningful events that enhance the school’s mission and engagement with families are encouraged to apply and join a committed team dedicated to making a lasting impact on students' lives.

Job Requirements

Bachelor’s degree or equivalent experience
3-5 years of project management experience
Strong organizational skills
Excellent verbal and written communication skills
Ability to manage multiple priorities
Experience coordinating complex logistics
Proficiency with Microsoft Office and Google applications
Knowledge of database systems such as Finalsite and Blackbaud
Demonstrated leadership with volunteers
Commitment to Christian faith and alignment with biblical values

Job Qualifications

3-5 years of project management experience
Thinks strategically and creatively
Operates in an organized manner
Works independently and takes initiative
Reacts and adapts appropriately to changing situations
Coordinates complex logistics internally and externally
Has excellent verbal and written communication skills
Demonstrates proven leadership skills with volunteers
Proficient with database systems including Finalsite and Blackbaud
Proficient in Microsoft Office and Google applications
Passion for Christian education and commitment to DCCS mission
Personal commitment to Jesus Christ and solid understanding of the Word of God
Evidence of a godly lifestyle based on a commitment to Jesus Christ

Job Duties

Work closely with the Director of Development and Director of Enrollment to identify themes and event strategies and coordinate with the Marketing and Communications Manager to coordinate brand management and multimedia strategies to market events to the proper audiences
Participate in and support large-scale events like Opening Picnic, Homecoming, Open Houses, Benefit, Golf Classic, Grandparents Day(s), and Graduation
Coordinate with the IT department and maintenance teams, volunteers, and both internal and external partners
Ensure all events feature a timeline, clear project plans with assigned roles and responsibilities, technology plans, and a budget
Confirm all events are successfully closed out with final budgets, documented attendance, expenses submitted, lessons learned documentation and follow-up coordinated across teams to maximize outcomes
Manage volunteers, vendors, contracts, equipment rentals, etc.