Special Events & Development Coordinator

Job Overview

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Employment Type

Full-time
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Compensation

Type:
Salary
Rate:
Range $44,000.00 - $50,000.00
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Benefits

Simple IRA plan with up to 3% match
Flexible hybrid work schedule
Holiday and generous paid time off
Professional development opportunities
Opportunity to work with a mission-driven nonprofit
Community engagement and representation
Supportive team environment

Job Description

Girls on the Run of Southeastern Wisconsin (GOTR-SEWI) is a dedicated nonprofit organization committed to the empowerment and development of young girls in grades 3 through 8. With a mission to inspire girls to be joyful, healthy, and confident, GOTR-SEWI offers an engaging and fun curriculum that incorporates running as a key element to build self-esteem and healthy habits. Each year, this program impacts over 3,000 girls through two 8-week sessions in the spring and fall, culminating in a celebratory 5K event that allows participants to experience a strong sense of achievement and community pride. The organization firmly believes in... Show More

Job Requirements

  • Bachelor’s degree or equivalent experience in nonprofit management, event planning, fundraising, or related field
  • Minimum of 2 years of relevant professional experience in event planning and/or nonprofit development
  • Ability to work occasional evenings and weekends for events
  • Must have reliable transportation
  • Ability to lift up to 25 lbs
  • Proficiency in Google Docs, donor databases, and auction software (GiveSmart)
  • Strong organizational and communication skills
  • Self-motivated with ability to work independently and in a team
  • Passion for youth empowerment and nonprofit mission-driven work

Job Qualifications

  • Passion for the mission and vision of Girls on the Run
  • Ability to serve as a role model exhibiting GOTR core values
  • Bachelor’s degree or equivalent experience in nonprofit management, event planning, fundraising, or related field
  • 2+ years of relevant professional experience in event planning and/or nonprofit development
  • Excellent project management and organizational skills with keen attention to detail
  • Strong written and verbal communication skills
  • Self-motivated and capable of working independently and collaboratively with limited supervision
  • Proficiency in Google Docs, donor databases, and auction software (GiveSmart)
  • Ability to work occasional evenings and weekends for events
  • Must have reliable transportation and be able to lift up to 25 lbs
  • Strong interpersonal skills and ability to meet deadlines
  • Experience in mission-driven or youth-focused organization is preferred

Job Duties

  • Plan, coordinate, and execute fundraising and stewardship events including Sneaker Soiree, Golf Fore Girls Outing, Finish Line Council Event, and other community events
  • Manage event logistics including timelines, vendors, venues, communications, registration, and volunteer needs
  • Secure sponsorships, auction items, fundraising activities, and in-kind donations to support event success
  • Collaborate with marketing staff to ensure promotional materials and event collateral align with brand and goals
  • Ensure event sponsor benefits are fulfilled during the event and pre/post event acknowledgements
  • Lead and manage day-of-event including set-up, volunteers, decor, food, etc. to ensure GOTR mission and attendee experience is top priority
  • Manage and develop budgets for each event aligning to the overall council budget
  • Set-up and manage event system (GiveSmart) for registration, auctions and other logistics details
  • Support the implementation of the annual fundraising plan
  • Lead planning and execution of bi-annual giving campaigns including data tracking and solicitation lists
  • Maintain accurate donor records, track gifts, generate reports and thank you communications
  • Manage and oversee stewardship program cultivating donor relationships, recognition and appeals
  • Assist with researching prospective donors, corporate sponsors, and grant opportunities
  • Support grant writing and reporting, track grants in ASANA
  • Oversee SoleMates fundraising program including Every Women’s Marathon
  • Serve as staff liaison for the Junior Board providing leadership and administrative support
  • Support Junior Board members in planning and executing initiatives and projects
  • Oversee event-related committees including scheduling, agendas, tracking goals, and communications
  • Cultivate relationships with committee members encouraging involvement and stewardship
  • Provide logistical and administrative support to leadership teams and boards
  • Represent GOTR-SEWI at community events to build awareness and partnerships
  • Utilize Pinwheel, ASANA, and GiveSmart for daily tasks and communication
  • Perform other duties as needed to support contributed income goals

Job Location

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