Special Events Administrative Assistant

Gaylord Pacific Resort & Convention Center, located in Chula Vista, California, is part of the distinguished portfolio of Marriott International, a global leader in the hospitality industry. Known for its exceptional service, memorable guest experiences, and innovative event spaces, Gaylord Hotels combine luxury accommodations with versatile meeting and convention facilities. This makes them a preferred destination for both leisure and business travelers. As a hotel and convention center operating under the Marriott umbrella, Gaylord Pacific Resort is committed to excellence, diversity, and nurturing talent within its team, providing a unique and enriching work environment to all associates.

The Property Administrative Specialist role at Gaylord Pacific Resort is an essential administrative position integral to the smooth functioning of the hotel. This full-time, non-management position offers an hourly pay rate of $26.25 and requires close cooperation with various departments such as guest services, engineering, and food and beverage. The Specialist is responsible for providing crucial administrative support by preparing documents using word processing software, spreadsheets, databases, and presentations. This role also serves as a vital liaison between the sales office and clients, managing communications before, during, and after events, ensuring that clients receive seamless service throughout the event process.

This position demands professionalism and dedication to maintaining high standards. From adhering to company policies and procedures to maintaining a professional appearance and communication style, the Property Administrative Specialist helps foster a safe and productive workplace. They work collaboratively across departments to achieve shared goals and respond appropriately to employee concerns. This includes the responsibility to report any accidents, damages, or unsafe conditions to management promptly.

Physically, this role requires someone who can be active during shifts, including standing, sitting, walking for extended periods, bending, squatting, twisting, reaching, and stooping. The ability to perform reasonable physical tasks, such as moving objects weighing less than 10 pounds without assistance, is also necessary. The dynamic nature of the position means that the Specialist may be called upon to assist in various tasks as directed by supervisors.

Marriott International supports a culture of inclusion, equal employment opportunities, and diversity. It actively seeks to create an environment where all associates feel welcomed and valued for their unique backgrounds, talents, and experiences. The company is committed to non-discrimination based on disability, veteran status, and other legally protected characteristics, and it adheres to applicable laws regarding the employment of individuals with criminal histories.

Joining Gaylord Pacific Resort means becoming part of a passionate team known as STARs – individuals recognized for their creativity, entrepreneurial spirit, and heartfelt service to guests. Beyond traditional hotel roles, Gaylord offers endless employment opportunities and benefits designed to help you grow professionally and personally. Being part of Gaylord and Marriott International means working where you can perform your best, fulfill your purpose, be part of a global team, and evolve into your best self.