Special Event Project Manager

Worksource Oregon is collaborating with a premier wedding design and rental company that has been a trusted leader in the Portland Metro area for over 40 years. This company specializes in creating unforgettable wedding and event experiences by providing high-quality design, rental, and production services. Their dedicated team, which includes skilled designers, fabricators, and installers, is deeply committed to delivering flawless customer service and ensuring that every event runs smoothly from start to finish. With decades of experience, they have developed a reputation for excellence in event design, innovative rentals, and meticulous event setups that meet and exceed client expectations. Their comprehensive approach involves close collaboration with clients, vendors, and internal teams to produce seamless event executions that are both memorable and efficient.

The role being offered is multifaceted and integral to the success of event productions. The Event Production Coordinator will take on the responsibility of coordinating all aspects of event logistics including detailed CAD drawings creation, production meetings, and time and action planning. This position demands leadership on the jobsite, where the coordinator acts as the main authority and guide for all field staff during event setup, execution, and strike phases. Safety is a top priority in all operations, and the coordinator is expected to actively promote safe practices at every stage of the event delivery process.

This role also requires strong collaboration with sales personnel, customers, external vendors, and operations staff to ensure that all event components are aligned and meet the client’s vision and logistical needs. The coordinator will conduct site walks to develop accurate and detailed CADs that support sales and client requirements, ensuring event setups are executed successfully and efficiently. A critical part of the job is producing comprehensive Time and Action plans that include crew assignments and event timelines to maintain a structured and organized workflow.

Further responsibilities include coordinating transportation with dispatch to meet event logistics needs and creating detailed Handling Equipment forms to accompany contracts for operations pulling. The ideal candidate will have a creative and resourceful approach to problem-solving, excellent communication skills, and a strong customer service orientation. This position requires flexibility in working hours, including early mornings, late nights, weekends, and extended shifts when necessary. The company values honesty, integrity, strong work ethic, and commitment to teamwork and collaborative solutions.

Employment type details and salary specifics are not explicitly provided; however, the demanding nature of this role and the company’s established reputation suggest a professional work environment with opportunities for growth and development within the event production industry. Candidates who thrive in dynamic, fast-paced settings and who are passionate about event production and customer service will find this position highly rewarding and central to creating impactful and flawless events.