Special Event Coordinator

Wilmington, DE, USA|Travel

Job Overview

Employment Type

Full-time

Compensation

Hourly

Exact $21.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

flexible schedule

Professional Development

Travel reimbursement

Job Description

Carvertise is an innovative and award-winning marketing company that has revolutionized outdoor advertising by turning cars into mobile billboards. Since its inception in 2012, Carvertise has partnered with an impressive roster of national brands such as Wawa, Netflix, Crayon, EA Sports, and Nascar, providing unique advertising solutions that effectively reach diverse audiences in creative ways. Carvertise’s business model not only delivers successful marketing campaigns but also helps thousands of drivers across the United States earn extra income by wrapping their vehicles with branded advertisements. Through a combination of technology, strategic partnerships, and exceptional customer service, Carvertise continues to grow as a leader in experiential and out-of-home marketing.

Carvertise is currently seeking a Special Events Coordinator to join their dynamic team. This role is essential to the company’s mission of delivering flawless promotional events that showcase wrapped vehicles and ensure that client campaigns meet or exceed expectations. The Special Events Coordinator will be responsible for planning and executing a variety of driver-related events, including vehicle “SWARMS,” conferences, and other promotional activations, whether conducted remotely or in-person. The ideal candidate will be a detail-oriented, quick thinker who can flexibly manage the logistics of events and maintain excellent communications with drivers and clients to guarantee smooth campaign delivery.

This position is generally full-time, Monday through Friday, with hours from 11:00 AM to 7:30 PM. However, flexibility is crucial as event schedules may require evening, weekend, and holiday work. Approximately 50 percent travel, including overnight stays, will be required to support a busy event calendar. The Special Events Coordinator will be a central figure in monitoring ongoing campaigns, troubleshooting issues, communicating with drivers, and executing contingency plans like incentives or contests to ensure campaign goals are met. They will also be responsible for generating and formatting detailed reports for clients and internal teams, monitoring driver tracking systems, launching surveys and contests, and supporting overall team development and process improvement initiatives.

Carvertise fosters a culture of collaboration, creativity, and continuous improvement. This is a high-impact role that requires excellent organizational skills, the ability to multitask efficiently, and a professional and friendly demeanor that strengthens both internal and external relationships. If you are passionate about live event execution, marketing, and supporting a team that drives innovative advertising solutions, Carvertise offers an exciting opportunity to grow your career while contributing to memorable and impactful marketing campaigns.

Job Requirements

Bachelor’s degree in Business, Communication, or related field preferred
minimum 2 years event execution experience preferred
ability to travel approximately 50% including overnight and weekends
excellent verbal and written communication skills
strong multitasking and organizational skills
compliance with company procedures
ability to work independently and as part of a team
proficiency with technology including CRM and data management software
physical ability to remain seated for extended periods and travel to event locations
positive and professional demeanor

Job Qualifications

Bachelor’s degree in Business, Communication, or equivalent discipline preferred
minimum 2 years experience in an event execution setting preferred
prior experience working with remote stakeholders is a plus
highly effective verbal and written communication skills across various audiences
ability to multitask with speed, accuracy, and proficiency
self-motivated, goal-oriented, and organized
compliance with company processes and policies
creative problem-solving skills and adaptability
tech-savvy with CRM, ERP, data entry, word processing, Google Suite, Airtable, apps, and email systems
friendly and professional team player

Job Duties

Executes standard and unique campaign events, whether remotely or in person, including vehicle SWARMS and conference requests
maintains availability during driver campaign execution window and coordinates driver logistics to ensure campaign targets and agreed-upon terms are met
owns event execution by identifying gaps and implementing incentives or contests to meet targets
regularly communicates with drivers about events, app tracking, and incident resolution
generates regularly scheduled and ad hoc reports on campaign execution, milestones, and results for clients and internal teams
maintains and monitors driver tracking systems, adding or removing drivers and troubleshooting as needed
launches driver surveys, contests, and irregularly scheduled events, organizes communications and reports results
provides professional communication and data for clients, team, and leadership
provides on-the-job training to support team development
supports process improvement initiatives and updates procedures as needed
performs other tasks or special projects assigned by leadership