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Senior Program Delivery Coordinator, Meetings & Events
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $23.50 - $33.75
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Night Shifts
Benefits
401(k) Plan
Medical insurance
Dental Insurance
Vision care
Paid parental leave
Paid Time Off
company holidays
Early wage access
Job Description
JLL, also known as Jones Lang LaSalle, is a leading global provider of real estate and investment management services. The company harnesses technology, advisory, and world-class service expertise to shape the future of real estate for a better world. JLL empowers talented individuals from diverse backgrounds, including commercial real estate, skilled trades, and technology, to grow meaningful careers while delivering exceptional client service. With a commitment to hiring the best talent and fostering an inclusive culture, JLL focuses on employee well-being, growth, and community, making it a place where professionals truly belong. Their deep industry expertise combined with innovative solutions... Show More
Job Requirements
- Bachelor's degree or equivalent
- Minimum 4 years relevant experience in event coordination or related fields
- Proficiency with Microsoft Office applications
- Strong organizational and project management skills
- Ability to manage vendor relationships and event logistics
- Experience in budget management
- Knowledge of compliance and procurement processes
- Availability to work flexible hours including nights and weekends as needed
- Physical ability to conduct site visits and onsite support
- Authorization to work in the United States without visa sponsorship
Job Qualifications
- Bachelor's degree or equivalent with 4 or more years of experience in event coordination, event planning, facilities management, or event administrative support
- Strong project management and organizational skills
- Ability to manage multiple stakeholders and competing priorities in fast-paced environments
- Vendor management and coordination experience
- Budget management and financial tracking skills
- Knowledge of procurement policies, compliance, and certificates of insurance (COI) processes
- Experience in matrixed or dotted-line reporting environments preferred
- Advanced proficiency in Microsoft Office including Word, Excel, and Outlook
- Exceptional written and verbal communication skills with strong grammar and proofreading
- Ability to collaborate professionally across functions
- Service-focused personality and positive demeanor
- Time management skills to handle concurrent events and deadlines
- Ability to work autonomously with minimal supervision
- High attention to detail and quality assurance
- Familiarity with event management platforms is advantageous
- Basic financial math skills including calculations of discounts, percentages, and profit/loss
Job Duties
- Provide end-to-end event management support including intake, logistics coordination, and onsite execution
- Process event requests via Meetings & Events Portal and disseminate event-related communications to stakeholders
- Coordinate and lead event planning meetings and walkthroughs with Amazon Event Organizers and partners
- Manage space and venue coordination including booking, setup, and approvals
- Serve as a primary liaison among facility management, security, AV, and service partners to ensure all event requirements are met
- Supervise event support staff and third-party vendors during event execution
- Respond to event organizer inquiries and proactively manage event logistics to ensure excellent customer experience
- Ensure compliance with company policies, permits, and vendor insurance requirements
- Develop and optimize event processes and documentation
- Contribute to continuous improvement, program metrics, and feedback loops
- Plan and execute large-scale events including leadership offsites and cultural celebrations
- Maintain events calendar and create customized planning documents and checklists
- Oversee day-of-event operations including logistics, personnel, and vendor coordination
- Provide onsite presence for event troubleshooting and smooth operations
- Lead vendor selection and coordinate logistics including site access and setup
- Manage event signage and printed materials for professional appearance
- Collaborate with cross-functional teams and onsite staff
- Maintain budget templates and manage budget compliance and tracking
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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