Senior Meeting and Event Planner

The hiring company is a well-established organization specializing in corporate events and meeting management, known for delivering large-scale, high-quality experiences to diverse audiences. This company operates primarily as a corporate event management entity, catering to a broad range of events including executive team retreats, headquarters events, and expansive multi-day conferences with attendee counts ranging from small groups of 10 to over 1,600 participants. With a commitment to excellence, they provide comprehensive event planning services that emphasize meticulous logistics, strategic vendor management, and flawless execution.

This role focuses on end-to-end planning for various corporate events, from intimate retreats to major conferences, involving tasks such as researching and selecting venues, negotiating contracts, and managing vendor relationships to ensure cost-effectiveness and quality. Financial stewardship is crucial, as the incumbent will be responsible for developing multi-project budgets, tracking expenses, and overseeing vendor payments and reconciliation. Additionally, the position demands operational excellence in managing logistical details including itineraries, registration, meal planning with dietary considerations, and attendee communications. The role also includes providing travel support to executive management and visiting guests, requiring occasional travel for event oversight and site visits.

The ideal candidate will engage in strategic sourcing and negotiation to achieve optimal contract terms, lead the development and management of detailed event budgets, and coordinate all aspects of meeting mechanics such as badge design, swag procurement, and signage. This position requires collaboration with the Travel Management Company (TMC) and department managers on digital platforms like websites and event apps, presentations for executives, and post-event financial reconciliations. Communication skills are essential, as this role involves preparing professional and engaging event communications and managing post-event inquiries.

Employment type for this position is full-time, and while specific salary details are not disclosed, the benefits package includes competitive offerings such as medical, dental, vision, life insurance, retirement plans, and profit-sharing bonuses. This comprehensive role is suited for a proactive, detail-oriented event planner with a background in large-scale corporate event management and a strong ability to multitask and adapt in a dynamic work environment. The position offers opportunities for professional growth in a supportive setting that values teamwork, discretion, and initiative.

Overall, the role is critical to ensuring that corporate events not only meet but exceed expectations by delivering seamless experiences through expert planning, precise execution, and effective stakeholder communication. Candidates with a passion for events, strong organizational skills, and a desire to contribute to a growing company are encouraged to apply.