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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $105,000.00 - $135,000.00
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Flexible Paid Time Off
Paid parental leave
short-term disability insurance
long-term disability insurance
Life insurance
401(k) retirement plan
One Medical Membership
ClassPass credits
Personalized mental healthcare
Employee Discounts
free snacks
Drip coffee
Cold drinks
Free dinner meals
Subsidized lunch
Job Description
Vast is a pioneering aerospace company with a bold mission to enable humanity's long-term habitation and thriving existence in space. The company is committed to developing artificial gravity space stations, a revolutionary technology designed to negate the harmful effects of zero gravity on human health during extended space travel or stays. This groundbreaking initiative is set to culminate in the launch of Haven-1, Vast's first crewed commercial space habitat, planned to orbit Earth by May 2026. By spearheading this innovative project, Vast is positioning itself at the forefront of space exploration and commercial space habitation, attracting talent driven by a... Show More
Job Requirements
- Willingness to travel as needed to support event execution
- Ability to work onsite at Vast’s Long Beach location to collaborate closely with the team
- Must meet U.S. export control compliance status
- Eligible to handle controlled information under U.S. export controls
- Ability to manage multiple projects and work effectively under pressure
- Strong time management and organizational skills
- Ability to communicate clearly and collaborate with diverse teams
- Experience in managing vendor relationships and contract negotiations
- Commitment to safety and regulatory compliance
- Flexibility to adapt to fast-paced and dynamic work environments
Job Qualifications
- Bachelor’s Degree or relevant experience in event management marketing construction or logistics
- 7+ years of experience in event management with a focus on trade shows corporate events and experiential activations
- Proven ability to manage large-scale complex projects with multiple stakeholders vendors and moving parts
- Strong understanding of event production and fabrication processes including working directly with builders A/V teams and technical crews
- Exceptional organizational and project management skills with proficiencies in spreadsheets and project management tools
- Experience managing budgets contracts and timelines with a track record of delivering high-quality events on time and within scope
- Excellent communication and interpersonal skills with the ability to collaborate across departments and represent the company professionally on-site
- Familiarity with aerospace tech or startup environments
- Proficiency in AirTable or project management equivalent Google Works Suite and construction software like CAD
- Experience working on large-scale or high-profile events
- Strong problem-solving skills and ability to adapt to fast-paced environments
- Passion for Vast’s mission and enthusiasm for contributing to space exploration
Job Duties
- Lead end-to-end planning and execution of all event-based marketing initiatives including three major industry trade shows annually and bespoke on-site and off-site events
- Serve as point of contact during live events to manage real-time logistics troubleshoot issues and ensure smooth operations including last-minute build adjustments managing staff and vendor coordination
- Act as project manager owning timelines budgets deliverables and cross-functional coordination including travel logistics
- Directly manage and liaise with external tradespeople including exhibit builders carpenters A/V teams lighting designers and other specialists
- Collaborate with internal stakeholders across marketing business development facilities and executive leadership to align event strategies
- Maintain detailed documentation including production schedules layouts booth designs and post-event debriefs
- Assist with vendor selection RFPs contract negotiation and performance evaluation
- Ensure compliance with safety legal and regulatory requirements related to on-site construction and event operations
- Support creative and brand alignment ensuring event assets experiences and messaging reflect brand standards
- Measure and report on event performance providing insights and recommendations to improve future programs
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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