Senior Event Planner

Charlotte, NC, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Professional Development

Retirement Plan

Employee assistance program

competitive salary

Job Description

Dentsply Sirona is recognized as the world’s largest manufacturer of professional dental products and technologies, boasting a rich history of over 130 years dedicated to innovation and outstanding service within the dental industry. The company is internationally renowned for developing, manufacturing, and marketing a broad range of dental and oral health products in addition to other consumable medical devices. These products are marketed under a prestigious portfolio of world-class brands that continually push the boundaries of dental care. Dentsply Sirona maintains a steadfast commitment to providing innovative, high-quality, and effective solutions that advance patient care and promote safer, more efficient dentistry practices on a global scale. Headquartered in Charlotte, North Carolina, Dentsply Sirona is listed on the NASDAQ stock exchange under the symbol XRAY, reflecting its status as a leader in the medical device industry.

At Dentsply Sirona, the company culture is rooted in a passion for innovation and continuous improvement, bringing together a performance-driven global team united to enhance the lives of dental patients and the professionals who care for them. They strive to create a work environment that fosters personal and professional growth, encouraging employees to develop rapidly within their careers through robust professional development opportunities. By joining Dentsply Sirona, employees become part of a high-performance, empowering culture where they can shape the future of the dental industry, driving forward groundbreaking solutions and making a tangible difference in oral health worldwide.

The Senior Event Planner role at Dentsply Sirona plays a critical part in this mission by managing the strategic planning, execution, and assessment of impactful corporate, clinical, and commercial events globally. This individual will be responsible for crafting exceptional event experiences that align with the company’s brand and business objectives. As a proactive and detail-oriented leader, the Senior Event Planner will oversee complex, multi-day programs and foster strong partnerships across cross-functional teams and external vendors within a fast-paced, matrixed environment.

Key responsibilities involve end-to-end management of major corporate and clinical events, including national sales meetings, incentive gatherings, customer programs, and significant user conferences. The role demands creative translation of business goals into engaging event concepts and agendas that resonate with target audiences and elevate the Dentsply Sirona brand. Comprehensive project planning including budget management, risk assessment, and timeline development are critical components, requiring exceptional organizational and financial acumen.

Collaboration with global teams ensures consistency in the event experience while tailoring content to local needs. The Senior Event Planner also leads venue sourcing, contract negotiations, and vendor management including audio/visual, production, catering, and logistics services. They develop thorough documentation such as run-of-show schedules, staffing plans, and briefing materials to ensure seamless event execution.

In addition, this role partners closely with Marketing, Sales, Communications, Clinical Education, and Executive Leadership to maintain alignment on messaging, content, and attendee engagement. On-site operational leadership during events guarantees flawless delivery and effective management of staff and vendors. Ownership of event budgeting, vendor performance, ROI reporting, and compliance with regulatory and legal standards ensures financial prudence and adherence to company policies.

The Senior Event Planner position at Dentsply Sirona not only demands expertise in event management but also requires a strategic thinker capable of thriving under pressure, a diplomatic communicator who builds trust, and a resourceful professional committed to continuous process improvement and excellence. This is a compelling opportunity to join a global industry leader dedicated to transforming dental healthcare through innovation and exceptional event experiences.

Job Requirements

Bachelor’s degree in event management, marketing, communications, business or related field
Minimum 5 years of experience in corporate event planning preferably in a global or regulated industry
Proven ability to manage large-scale, multi-day events with complex logistics
Strong project management and organizational skills
Excellent communication and interpersonal skills
Demonstrated experience in budget management and vendor negotiations
Ability to travel 10-20%
CMP or CSEP certification preferred
Experience with clinical education events or healthcare programs advantageous
Familiarity with Cvent software advantageous

Job Qualifications

Bachelor’s degree in Event Management, Marketing, Communications, Business or related field
5+ years of experience in corporate event planning preferably within a global, matrixed organization or regulated industry such as medical device, pharmaceutical, healthcare, or technology
Demonstrated experience managing large-scale, multi-day events with complex logistics and VIP stakeholders
Strong project management and organizational skills with exceptional attention to detail
Excellent communication and interpersonal abilities comfortable interfacing with senior executives and cross-functional teams
Proven budget management and vendor negotiation experience
Ability to travel 10-20% depending on event calendar
CMP (Certified Meeting Professional) or CSEP certification preferred
Experience supporting clinical education events or healthcare professional programs preferred
Familiarity with Cvent preferred

Job Duties

Manage the end-to-end planning and delivery of major corporate and clinical events including customer programs, national sales meetings, incentive meetings, and large user conferences
Translate business objectives into event concepts, agendas, and experience designs that engage targeted audiences and elevate the Dentsply Sirona brand
Build and manage detailed project plans, timelines, budgets, and risk assessments for all assigned programs
Serve as a trusted advisor to internal partners guiding them through event strategy, options, and best practices
Collaborate with global teams to support consistency across regions while tailoring experiences to local needs
Oversee venue sourcing, contract negotiations, and vendor selection for annual national sales meeting, incentive meeting, and DS World customer conference
Develop comprehensive event documentation including run-of-show, production schedules, staffing plans, and briefing materials
Partner closely with Marketing, Sales, Communications, Clinical Education, and Executive Leadership to ensure alignment on content, messaging, and attendee experience
Manage on-site operations providing leadership to staff, vendors, and stakeholders to ensure flawless execution
Own event budgets from forecasting through final reconciliation ensuring responsible cost management and ROI reporting
Negotiate and oversee vendor contracts and performance ensuring highest standards of service delivery and compliance with company policies
Evaluate cost-saving opportunities and implement process efficiencies across the events portfolio
Ensure event activities comply with all applicable regulatory, legal, and industry standards
Support continuous improvement of processes, tools, templates, and standard operating procedures related to event planning
Maintain accurate data and reporting for internal systems including attendee management, budgets, and post-event analysis