Senior Coordinator of University Events & Experiences

The University of Texas at Austin, established in 1883, is a prestigious public research university ranking among the top institutions globally. It is recognized for academic excellence with 76 programs ranked in the top 10 nationally. As the flagship of Texas public education, UT Austin serves over 55,000 students, supported by nearly 5,000 faculty members and 15,000 staff across 18 colleges and schools. Situated in the vibrant city of Austin, known for its creativity and entrepreneurial spirit, the university fosters an environment full of opportunities for future innovators, artists, scientists, and leaders.

This role is situated within the University Development Office, specifically within Texas Development, a dynamic community of over 500 fundraising professionals dedicated to supporting the university's mission through donor engagement and event management. Texas Development is noted for its success, having raised over $6 billion in its most recent campaign, supporting a wide range of academic and research initiatives. This office facilitates an inspiring environment to grow one’s career by creating impactful and memorable experiences for the university’s supporters.

The Senior Coordinator of University Events & Experiences plays a pivotal role in managing and executing a diverse portfolio of university events that align with UT Austin's strategic goals. The position entails meticulous planning and coordination from inception to completion, involving collaboration with multiple internal and external stakeholders including university departments, vendors, student organizations, and event participants. Responsibilities include scheduling planning meetings, managing real-time event budgets and schedules, ensuring compliance with procurement and finance policies, and providing hands-on oversight at event venues.

This exempt full-time position requires strong organizational skills, the ability to multitask effectively under tight deadlines, and direct involvement in event logistics such as venue reservations, staff coordination, security arrangements, and entertainment bookings. The Senior Coordinator is also tasked with maintaining thorough and organized documentation for each event, ensuring all files including contracts, approvals, invoices, and post-event reports are accurately stored and accessible.

The role is based on the UT Austin main campus in Austin, Texas, with a scheduled 40-hour work week and a standard Monday-Friday daytime schedule, though flexibility for nights, weekends, and travel is necessary to support special events. The position offers a competitive salary starting at $62,000 plus, commensurate with experience and qualifications, and includes comprehensive benefits like insurance and retirement options.

Candidates joining this team will find opportunities for professional development and growth within a supportive and ambitious environment dedicated to the university's mission to change the world through education and innovation. With a contract expected to extend through August 31, 2027, and potential renewal subject to performance and funding, this role represents a strategic step for experienced event management professionals seeking to contribute to a world-renowned academic institution and its vibrant campus community.