Senior Coordinator Brand Events

Las Vegas, NV, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $19.00 - $28.00

Work Schedule

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

retirement plans

Employee Discounts

Career development opportunities

Diversity and inclusion initiatives

Job Description

Sphere Entertainment Co. (NYSE: SPHR) is a premier live entertainment and media company at the forefront of reinventing how audiences experience entertainment. The company encompasses Sphere, a next-generation entertainment medium that leverages cutting-edge technology to set a new standard in immersive entertainment experiences. Sphere's first venue opened in Las Vegas in September 2023, showcasing its vision of blending innovation with live events to create unforgettable moments. Alongside Sphere, the company includes MSG Networks, which operates two regional sports and entertainment networks—MSG Network and MSG Sportsnet. MSG Networks also offers MSG+ a direct-to-consumer and authenticated streaming product that delivers a wide... Show More

Job Requirements

Bachelor’s degree or equivalent experience in event planning, marketing or related field
Minimum 3 years in brand event coordination or management roles
Experience working in live entertainment or large-scale event environments
Proven ability to manage multiple projects and deadlines simultaneously
Strong organizational and time management skills
Excellent interpersonal skills with client-facing experience
Proficient in MS Office and event management software
Ability to work flexible hours including nights, weekends, and holidays
Strong problem-solving skills and attention to detail
Ability to work collaboratively in a cross-functional team environment
Knowledge of food and beverage program coordination
Reliable and punctual with strong professional ethics

Job Qualifications

3+ years of experience working at corporate organizations on brand events in arenas or similar environments with up to 15,000 people, preferably in live entertainment
3+ years of experience working with high-profile brand clients and c-suite executives in a service-driven, fast-paced environment
Well-rounded understanding of event planning including schedules, logistics, food and beverage, production, budgets, terminology, operations, and service standards
Familiarity with event formats such as keynotes, panel discussions, concerts, product launches, receptions, conferences
Outgoing, collaborative team player with the ability to build strong relationships and contribute positively to group dynamics
Strong, proactive work ethic with the ability to work independently and take initiative daily
Dependable and trustworthy with commitment to punctuality and reliability
Warm, professional demeanor with a positive, coachable attitude
Exceptionally organized and detail-oriented, able to manage multiple events simultaneously under pressure
Strong written and verbal communication skills
Ability to manage overlapping event schedules, activities, and deadlines and troubleshoot issues
Ability to follow processes with meticulous attention to detail and uphold deadlines
Proficiency in MS Office Suite (Outlook, Excel, Word, PPT, Sharepoint)
Comfortable navigating event planning, catering, ticketing, and database systems
Experience with F&B platforms such as TripleSeat and event platforms like AirTable preferred
Experience with ticketing platforms such as Archtics is a plus
Must be able to work nights, weekends, and holidays as needed

Job Duties

Support the Sr. Manager and internal team in the day-to-day planning and execution of brand experience events
Provide outstanding client service with a warm and welcoming demeanor, taking initiative to anticipate and address client needs
Assist in gathering pertinent event details like space requirements, attendee counts, F&B orders, ticketing and credential needs from the client and event managers
Participate in day-of event execution on site starting from set up, and ensure all details are flawlessly managed through end of show
Develop and maintain event presentation decks and planning documents, ensuring all information remains accurate and current
Attend planning calls with client, capturing key discussion points and decisions, critical event details and action items, distribute recaps to internal and external stakeholders
Coordinate client site visits, tastings and venue tours, while maintaining a log of all on-site visits
Maintain accurate records of all client activities throughout event process such as phone calls, meetings, site visits and manage deadlines for event deliverables
Work closely with client and Sphere's F&B team to plan the F&B program for the event, gather menu options, present packages, organize tastings, facilitate proposals, manage change orders, and confirm and finalize BEO's
Partner with Sphere's Content and Digital Signage team to oversee client asset management and ensure timely delivery of all materials
Distribute relevant event information to internal departments such as studios, production, security, operations, F&B, ticketing, and more, ensuring all parties are aligned and have consistent information
Remain informed on venue operations procedures and deadlines
ensure clients understand and comply with all guidelines
Assist with additional projects as needed to support department operations

Job Qualifications

Experience

Expert Level (7+ years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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