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Senior Administrative Coordinator – Industry Events & Partnerships
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $68,000.00 - $92,000.00
Work Schedule
Standard Hours
Benefits
Competitive salaries
Auto allowances
Gas cards
Medical insurance
Emotional and mental health benefits
Dental Insurance
Vision Insurance
Virtual care options
Paid Time Off
401K Plan with employer match
Life insurance
Tax deferred savings accounts
Backup daycare days
short-term disability
long-term disability
Commuter Benefits
Job Description
Suffolk is a prominent national enterprise known for its expertise in building, innovating, and investing across various sectors. Established as a leader in the construction management industry, Suffolk provides an integrated approach to project delivery, encompassing real estate investment, design, self-perform construction, and technology start-up investment through its Suffolk Technologies division. The company leverages cutting-edge technology including data integration, artificial intelligence, and a unique Seamless Platform to connect design, construction, and operations. This innovation drives smarter, more predictable outcomes and redefines the building process in America.
Headquartered in Boston, Suffolk operates with a strong presence nationwide through 17 strategic offi... Show More
Headquartered in Boston, Suffolk operates with a strong presence nationwide through 17 strategic offi... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- 3-5 years of relevant experience
- Exceptional organizational skills
- Strong communication skills
- Proficiency in Microsoft Office Suite
- Familiarity with CRM or association management systems preferred
- Ability to manage multiple priorities
- Self-motivated and proactive attitude
- Willingness to travel domestically
- Alignment with Suffolk's Core Values
Job Qualifications
- 3-5 years of experience in an administrative, event coordination, corporate affairs, external affairs, or related role
- Exceptionally organized and detail-oriented, with the ability to manage multiple workstreams and shifting priorities simultaneously
- Proactive and self-directed - someone who identifies what needs to be done and acts without being asked
- Strong written and verbal communication skills
- comfortable drafting professional correspondence, briefing materials, and presentations
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- experience with CRM platforms or association management systems a plus
- Collaborative team player who also thrives working independently
- Flexibility and sound judgment in a fast-paced, high-visibility environment
- Willingness to travel domestically to support conferences and industry events as needed
- Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
Job Duties
- Coordinate logistics for industry conferences, association events, speaking engagements, board meetings, and sponsorship activations from pre-event planning through post-event follow-up and reporting
- Manage the calendar of association memberships, renewals, dues payments, and sponsorship deliverables ensuring no deadline is missed
- Track and organize executive commitments to boards, committees, and working groups
- prepare briefing materials, agendas, and meeting summaries ahead of and following key engagements
- Support coordination of Suffolk leaders and subject matter experts for panels, industry appearances, and external engagements including scheduling, travel logistics, and preparation materials
- Maintain organized systems for tracking ROI metrics, engagement activity, and key contacts across association and partner relationships including managing data in CRM platforms
- Assist with cross-functional coordination across Business Development, Marketing, Government Affairs, and Community Relations as it relates to industry engagement initiatives
- Conduct research on new associations, industry events, and strategic partnership opportunities for the Director's review
- Perform general administrative functions including scheduling, expense reporting, invoice processing, and file management in support of the team
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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