Senior Administrative Assistant (Classified) (Fire)

Escondido, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $45,900.00 - $61,510.32

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Vacation leave

holiday leave

sick leave

Job Description

The City of Escondido, located in Southern California, is a vibrant and diverse community known for its rich history, cultural amenities, and attractive lifestyle. Escondido is a prominent agricultural, commercial, and residential hub in North San Diego County. It offers a unique blend of small-town friendliness and big-city excitement, complemented by a range of recreational and cultural opportunities. With proximity to the beach, mountains, and downtown San Diego, residents enjoy an exceptional quality of life. Established in 1888, Escondido balances its historical charm with a progressive future, featuring parks, golf courses, wineries, entertainment venues, and comprehensive healthcare facilities, including a... Show More

Job Requirements

Equivalent to completion of twelfth grade
additional specialized coursework in secretarial science, office practices, or related field desirable
two years full-time equivalent increasingly responsible clerical experience
valid typing certificate demonstrating 40 net words per minute in a five-minute test issued within the last six months
ability to read, write, and speak English
successful completion of background investigation including Livescan fingerprinting
medical examination
drug and alcohol testing as applicable
ability to provide verification of legal right to work in the United States
willingness to complete probationary period

Job Qualifications

Knowledge of modern office procedures, methods, and equipment
proficiency with computer applications including word processing, spreadsheets, and statistical databases
understanding of principles and practices of fiscal, statistical, and administrative research and report preparation
familiar with record keeping principles and business letter writing
skilled in public relations methods and techniques
basic mathematical principles
foundation in budget preparation and administration
strong English usage, spelling, grammar, and punctuation
ability to type and enter data at 40 words per minute
ability to perform a full range of secretarial, advanced clerical, and routine administrative work independently
understanding structure and operations of city government and external agencies
ability to interpret and apply administrative and departmental policies
effective representation of the city to external individuals and agencies
ability to research, compile, and analyze data
capability to prepare administrative and financial reports
proficiency in preparing correspondence and memoranda
maintain standard filing systems
operate office equipment and software
work efficiently under pressure with frequent interruptions
exercise discretion in handling sensitive information
awareness of cultural diversity
strong oral and written communication skills
ability to establish and maintain effective working relationships

Job Duties

Plan and organize work activities
recommend improvements in workflow, procedures, and use of equipment and forms
develop and revise office forms and report formats
organize and maintain filing systems
maintain records related to specific areas of assignment
perform complex duties for assigned staff
investigate and answer complaints, provide assistance in resolving operational and administrative issues
perform general bookkeeping and clerical accounting duties including maintaining accounting records, logs, and files
verify, balance, and adjust accounting records
receive payments and collect fees
participate in budget development and monitoring
compile annual budget requests
collect, compile, and analyze information on specialized topics
prepare reports presenting and interpreting data
verify materials, applications, records, and reports for completeness and compliance
provide information and forms to the public
serve as liaison between the office, other city staff, the public, and outside agencies
screen office calls, visitors, and mail
maintain calendar of activities, meetings, and events
coordinate staff travel arrangements
arrange and coordinate meetings for boards and commissions
prepare agendas and correspondence
attend meetings and take, transcribe, and distribute minutes
type, proofread, and compose correspondence
utilize various computer applications and software, including word processing, spreadsheets, and database systems
collect information and produce newsletters, brochures, and documents using desktop publishing software
ensure required supplies and equipment are available and functional
participate in staff meetings and public hearings
perform related duties as required

Job Qualifications

Experience

Expert Level (7+ years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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