Job Overview
Employment Type
Full-time
Part-time
Temporary
Hourly
Internship
Consulting
Compensation
Type:
Salary
Rate:
Range $33,302.75 - $37,969.44
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Flexible spending account
Job Description
The hiring institution is a well-established educational school that provides comprehensive support services aimed at facilitating smooth administrative and operational processes within the school environment. This organization values efficiency, reliability, and a commitment to maintaining a positive experience for students, parents, faculty, and staff. Operating with a focus on education administration, this institution offers a collaborative and supportive workplace where employees play a crucial role in supporting the academic mission of the school. The position is a 10-month term role, tailored to fit the academic calendar, and it requires a high degree of organizational skill and interpersonal communication abilities. Salary... Show More
Job Requirements
- High school diploma or G.E.D. with secretarial coursework
- One year of related experience required
- Ability to operate standard office equipment
- Strong organizational skills
- Good interpersonal and communication skills
- Ability to maintain confidentiality
- Willingness to perform various office tasks
- Knowledge of federal, state and local regulations
- Ability to respond to emergencies
- Basic knowledge of student enrollment and attendance procedures
Job Qualifications
- High school diploma or G.E.D. with secretarial coursework
- One year of related experience required
- Associate degree desired
- Secretarial experience in a school setting desired
Job Duties
- Acts as a receptionist, responds to requests and inquiries and assists visitors with directions and information
- Operates standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers
- Participates in the duties related to the administration of an office, assists in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms
- Prepares reports, handbooks and agendas
- Utilizes positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate
- Opens, sorts and distributes incoming mail
- Performs special projects and assignments as requested
- prepares reports
- gathers, assembles and summarizes information and data
- Assists in training and monitoring the work of temporary secretaries or student assistants
- may assist in providing training to clerical staff as appropriate
- Orders, stores and issues supplies and materials
- maintains office supply inventory records
- Maintains copier maintenance and monitors staff usage
- Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students
- Creates and maintains bulletin boards
- Responds to emergencies, such as bomb threats and lock downs
- Assists with safety audits
- Enrolls and withdraws students (Elementary)
- May be responsible for the attendance function. (Verifies early dismissals, enters absentee data and maintains absentee reports)
- Maintains all aspects of student files. (Creates cumulative folder and Kardex and updates annually
- establishes and maintains filing and check out system
- updates all student information) (Elementary)
- Maintains all administrative and staff files
- Meets with new parents and students to begin registration and orientation process
- Places test labels on kardex
- Issues work permits. (High School)
- Processes free/reduced lunch forms
- Prints and sends transcripts to requesting schools, businesses, programs and individuals
- collects money for and logs transcripts sent. (Middle and High Schools)
- Cross-trained in financial procedures to serve as back-up
- Issues work permits and Driver's Eligibility Certificates. (High School)
- Insures compliance with federal, state, local and school system rules and regulations
- Assists students with minor injuries
- dispenses medications according to physician's directions, calls parents as needed
- Screens telephone callers, responds to complaints and requests for information on regulations, procedures. Refers others to appropriate personnel
- Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school's point person for articulation and adherence to guidelines
- Distributes report cards and other quarterly reports
- May process payroll
- Performs related as assigned
Job Location
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