Job Overview
Employment Type
Temporary
Hourly
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Paid Time Off
Professional development opportunities
networking events
flexible schedule
team environment
Travel opportunities
Employee Discounts
Job Description
The Fiesta Sports Foundation is a prestigious event management organization renowned for its significant contribution to college football and community development. With over 50 years of history, the Foundation orchestrates iconic events such as the Fiesta Bowl, the Fiesta Bowl Parade, and numerous associated festivities that engage and entertain communities while promoting the State of Arizona. With an emphasis on charitable efforts, the Foundation dedicates resources to organizations focused on youth, sports, and education, thereby strengthening societal bonds through its philanthropic outreach and creating memorable experiences for residents and visitors alike. As a world-class event organizer, the Fiesta Sports Foundation stands at the intersection of sports, entertainment, and community service, portraying a deep commitment to celebrating the spirit of competition in college football while creating enriching opportunities that benefit diverse stakeholders.
The Seasonal Events Associate plays a vital role within the Fiesta Sports Foundation, acting as a key contributor to the planning, coordination, and execution of its celebrated events from August through January. This temporary, hourly, and non-exempt role offers aspiring young professionals the chance to immerse themselves in the dynamic world of event management through hands-on participation in major functions including the Vrbo Fiesta Bowl, Rate Bowl, Par 3 Challenge, Fiesta Bowl Parade, and related pregame parties. Reporting directly to the Director of Event Development and Operations, Seasonal Events Associates work closely with internal teams and external partners to ensure seamless event delivery. The role involves diverse responsibilities that range from logistical support such as overseeing event infrastructure set up and breakdown to coordinating vendor activities and security logistics. Associates also manage critical administrative tasks like preparing materials for meetings, taking minutes, maintaining detailed records, and supporting operational needs such as warehouse distribution. This position demands flexibility to adapt, multi-task, and perform effectively under tight deadlines, offering an invaluable platform for individuals interested in gaining substantive industry knowledge and developing professional competencies in a fast-paced environment. This program encourages professional growth and development throughout the event period, fostering a collaborative atmosphere that enables participation in meaningful projects and tasks beyond standard duties. The Seasonal Events Associate opportunity is ideal for candidates pursuing or holding relevant academic qualifications who are motivated to contribute to high-profile sports and community events while building a strong foundation for a future career in event management or sport-related industries.
The Seasonal Events Associate plays a vital role within the Fiesta Sports Foundation, acting as a key contributor to the planning, coordination, and execution of its celebrated events from August through January. This temporary, hourly, and non-exempt role offers aspiring young professionals the chance to immerse themselves in the dynamic world of event management through hands-on participation in major functions including the Vrbo Fiesta Bowl, Rate Bowl, Par 3 Challenge, Fiesta Bowl Parade, and related pregame parties. Reporting directly to the Director of Event Development and Operations, Seasonal Events Associates work closely with internal teams and external partners to ensure seamless event delivery. The role involves diverse responsibilities that range from logistical support such as overseeing event infrastructure set up and breakdown to coordinating vendor activities and security logistics. Associates also manage critical administrative tasks like preparing materials for meetings, taking minutes, maintaining detailed records, and supporting operational needs such as warehouse distribution. This position demands flexibility to adapt, multi-task, and perform effectively under tight deadlines, offering an invaluable platform for individuals interested in gaining substantive industry knowledge and developing professional competencies in a fast-paced environment. This program encourages professional growth and development throughout the event period, fostering a collaborative atmosphere that enables participation in meaningful projects and tasks beyond standard duties. The Seasonal Events Associate opportunity is ideal for candidates pursuing or holding relevant academic qualifications who are motivated to contribute to high-profile sports and community events while building a strong foundation for a future career in event management or sport-related industries.
Job Requirements
- Availability of additional hours during event periods, including nights, weekends, and holidays is required
- Currently pursuing or holding an Associate's or Bachelor’s degree in Sport Management, Marketing, Business Administration, Communications or related field
- Relevant experience in sports industry and event management preferred
- Strong written, verbal, and organizational skills
- Proficiency in Microsoft Office Suite including Outlook, Excel, Word, and PowerPoint
- Familiarity with Adobe Creative Cloud, Smartsheet, and JotForm considered a plus
- Ability to multitask, adapt, and work collaboratively under pressure
- Capacity to perform assigned duties with or without reasonable accommodations
Job Qualifications
- Availability of additional hours during event periods including nights, weekends, and holidays is required
- An Associate's or Bachelor’s degree in a related field such as Sport Management, Marketing, Business Administration, or Communications, or currently pursuing such a degree
- Relevant experience in the sports industry and event management preferred
- Excellent written, verbal, and organizational skills
- Experience with Microsoft Office Suite including Outlook, Excel, Word, PowerPoint
- Adobe Creative Cloud (Acrobat Pro, InDesign), Smartsheet and JotForm experience helpful but not required
- Ability to adapt, multi-task and work as a team under tight deadlines
- Ability to effectively perform listed responsibilities with or without reasonable accommodations
Job Duties
- Assist with the planning and execution of events including Vrbo Fiesta Bowl, Rate Bowl, Par 3 Challenge, Fiesta Bowl Parade, and pregame parties
- Oversee the setup and breakdown of event infrastructure
- Work closely with vendors to coordinate event orders, onsite plans, and product deliveries
- Collaborate with Fiesta Bowl team members, college football officials, stadium management, sponsors, and independent contractors to execute events
- Prepare materials for meetings, take minutes, and compile action items
- Maintain contact lists and documentation, ensuring meticulous data entry and record-keeping
- Assist with warehouse operations including distribution and delivery schedules
- Support security logistics related to games, teams, VIPs, and other event-related matters
- Manage staff and volunteer coordination
- Adapt to evolving organizational needs and undertake tasks beyond those listed
- Contribute to additional projects ensuring team objectives are efficiently achieved
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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