Sales Assistant

The hiring establishment is a reputable Japanese company known for its expertise in international trade and logistics. With its operations rooted in meticulous import and export activities, the company has set a high standard for excellence and efficiency within the trading industry. Located in Fort Lee, New Jersey, this company is committed to delivering exceptional service that bridges the gap between suppliers, customers, and logistics partners. Combining traditional Japanese business values with modern trade practices, it provides a dynamic work environment that fosters professional growth and innovation.

This company prioritizes cultural understanding and communication by highly valuing candidates with Japanese language skills, demonstrating its dedication to maintaining and enhancing its Japanese business heritage. Within the company, employees benefit from a hybrid work style with onsite training periods, which promotes both collaboration and flexibility. The sales assistant position offers a competitive salary range of $50,000 to $55,000 annually depending on experience, alongside non-exempt status with eligibility for bonus compensation. Work hours are standard from 9 AM to 5 PM with occasional overtime to meet critical deadlines or ensure smooth logistics operations.

The Sales Assistant role itself is integral to the organization’s day-to-day operations, focusing on administrative and clerical tasks essential to the trading process. This position requires a candidate who is detail-oriented and capable of managing multiple tasks efficiently within a dynamic trading environment. The role involves preparing and managing sales and purchase contracts, tracking shipment statuses before dispatch, and arranging logistics to synchronize smooth delivery schedules. Furthermore, coordinating with various involved parties to ensure clarity and timeliness in communication is central to this role.

This job also involves processing and maintaining shipping documentation such as delivery orders and title transfer instructions. Processing invoices, debit notes, and credit notes is vital to ensuring accurate financial record-keeping. The sales assistant must manage inventory updates, payment schedules, and collections of accounts receivable while inputting relevant data accurately into the company’s systems. Additional duties include preparing audit documents, monitoring marine insurance requirements, and keeping tabs on electronic credit balances to alert sales representatives when necessary.

This role goes beyond basic sales support by contributing to operational improvements, fostering communication between departments, and adhering strictly to company policies and ethical standards. The ideal candidate will show adaptability and reliability, seamlessly supporting departmental functions during employee absences or special project assignments. Their commitment to maintaining a clean and safe work environment, coupled with strong vendor relations and customer service skills, ensures this position contributes to the company's overall business excellence.

In summary, this Sales Assistant position offers a rewarding opportunity to gain valuable experience in import/export and logistics within a prestigious Japanese company. It caters to candidates who thrive in detail-focused roles that require a versatile skill set, including clerical accuracy, inventory management, and effective communication across multicultural teams. With the blend of hybrid working conditions, competitive compensation, and a culturally enriched workplace, this role is ideal for ambitious professionals seeking to develop their careers in global trading and logistics.