Sales and Event Coordinator

Chicago, IL, USA|Onsite

Job Overview

Employment Type

Hourly

Compensation

Hourly

Range $18.00 - $23.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee Discounts

flexible schedule

Job Description

Our company is a lively and vibrant establishment specializing in hosting memorable events that create lasting impressions. We operate within the hospitality sector, providing exceptional venues and services that cater to diverse client needs. Dedicated to excellence, our experienced team strives to blend creativity, precision, and customer service to produce flawless event experiences. Our organization offers a supportive and dynamic work environment that encourages professional growth and rewards passion for outstanding event execution. As part of our commitment to quality, we foster a culture of collaboration, innovation, and client-focused service that sets us apart in the events and hospitality industry.

We are currently seeking a Sales and Event Coordinator to join our dynamic team. In this pivotal role, you will act as the central force behind our event planning and sales initiatives, utilizing your organizational expertise and enthusiasm to craft seamless, engaging experiences. The position is paid, offering an hourly wage ranging between $18.00 and $23.00, and involves on-site work, allowing you to fully immerse yourself in the vibrant atmosphere of our venue. As a Sales and Event Coordinator, you will collaborate closely with clients to understand their unique event requirements, guiding them through venue selection, catering options, and event layout designs to ensure every detail aligns with their vision.

Your role encompasses developing detailed event proposals, budgets, and timelines to orchestrate smooth event execution from inception to completion. You will negotiate contracts with vendors, venues, and caterers, securing the most favorable terms and enhancing value for all parties involved. This hands-on position includes coordinating all facets of event management such as setup, catering arrangements, décor, entertainment, and guest services to curate unforgettable occasions. You will also implement innovative marketing strategies to promote upcoming events, leveraging social media, email campaigns, and community outreach to maximize attendance and visibility.

Additionally, your sales acumen will be critical in upselling additional services and premium package upgrades, bolstering client satisfaction and increasing revenue streams. Exceptional customer service is at the heart of this role, requiring you to respond promptly to client inquiries and resolve any issues that surface during planning or event execution phases. The ideal candidate for this role will bring experience in event management within hospitality settings, a strong ability to multitask and manage time effectively, and excellent communication skills for liaising with clients, vendors, staff, and internal teams.

Embarking on this career path offers an exciting opportunity to enhance your skills in hospitality, marketing, and client management while contributing to memorable events that delight clients and guests alike. Join us and be part of a supportive environment where your enthusiasm and talent are valued and rewarded, enabling you to thrive professionally in the dynamic world of event coordination.

Job Requirements

Experience in event coordination or related role
Strong communication and interpersonal skills
Ability to manage multiple projects simultaneously
Familiarity with event budgeting and contract negotiation
Knowledge of marketing and promotional strategies
Excellent organizational and time management skills
Proficiency in using event management software and social media platforms
Problem-solving skills to handle unexpected issues
Flexibility to work on-site during events
High school diploma or equivalent
Previous experience in hospitality or event planning preferred

Job Qualifications

Strong negotiation skills with the ability to secure favorable contracts and vendor agreements
Proven experience in marketing and event promotion to attract attendees and increase visibility
Excellent upselling techniques to maximize revenue opportunities while maintaining client satisfaction
Knowledge of event marketing strategies including social media promotion and community engagement
Skilled in event planning with a keen eye for detail in layout design décor coordination and logistical arrangements
Exceptional customer service skills to build rapport with clients and guests alike
Effective time management abilities to juggle multiple events simultaneously without compromising quality
Experience in events management within hospitality settings such as banquet halls hotels or restaurants is highly desirable
Familiarity with budgeting processes for events including cost estimation and expense tracking
Clear communication skills for liaising with clients vendors staff and team members effectively
Strong organizational skills to oversee all aspects of event setup and execution seamlessly

Job Duties

Collaborate with clients to understand their event needs providing expert guidance on venue selection catering options and event layouts
Develop detailed event proposals budgets and timelines to ensure smooth execution from start to finish
Negotiate contracts with vendors venues caterers and clients to secure the best terms and value for all parties involved
Coordinate all aspects of event management including setup catering arrangements décor entertainment and guest services
Implement effective marketing strategies to promote upcoming events through social media email campaigns and community outreach efforts
Upsell additional services such as premium packages or upgrades to enhance client satisfaction and revenue
Provide exceptional customer service by addressing client inquiries promptly and resolving any issues that arise during the planning or execution phases