Receptionist/Office Assistant

Quarles is a prestigious professional services firm based in Phoenix, known for delivering exceptional legal and consulting expertise across a broad range of industries. The firm is committed to providing high-quality services to its clientele while maintaining a collaborative and supportive work environment for its employees. Recognized for its emphasis on professionalism, client service, and community involvement, Quarles fosters an atmosphere where employees can thrive and contribute meaningfully to both the firm's success and their personal growth. The office environment features a modern and organized reception area that reflects the firm's dedication to excellence and attention to detail. Quarles values its staff and strives to maintain a workplace that supports employees' professional development and well-being. The receptionist/office assistant position is a key role within this dynamic setting, underpinning the daily operations and ensuring the smooth functioning of front-office activities. The receptionist/office assistant at Quarles plays a vital role as the first point of contact for clients and visitors. This position requires an individual who can maintain a professional image of the firm, providing a welcoming and favorable first impression to all who enter the premises. The role is primarily focused on managing incoming communications, greeting and assisting visitors, and handling various administrative tasks that support internal staff and office management. Responsibilities include answering a multi-line phone system, directing calls efficiently, managing visitor logs, and overseeing mail and package distribution. Additionally, this role oversees specific programs such as the Maricopa County Trip Reduction Program, contributing to the firm's compliance and sustainability initiatives. Beyond day-to-day reception duties, the receptionist/office assistant also plays an essential part in coordinating schedules and maintaining an organized environment. Preparing for events, managing internal documentation such as directories and training manuals, and ensuring that notary records are current are important elements of this job. This position demands a detail-oriented and highly organized individual capable of multitasking in a fast-paced, team-oriented office environment. Strong communication, client service skills, and proficiency in technology tools including MS Word, Outlook, Excel, and Adobe Professional are crucial for success. The role offers an engaging opportunity to be at the center of Quarles' office operations and contribute directly to the firm's positive client experiences and daily efficiency. Employment with Quarles means joining a team that values excellence, collaboration, and equal opportunity, where every employee's contribution is respected and celebrated.