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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $16.00 - $20.00
Work Schedule
Standard Hours
Benefits
Paid Time Off
Medical insurance
Dental Insurance
Vision Insurance
401(k) profit sharing
Life insurance
Disability insurance
lifestyle spending account
certification incentives
Education Assistance
Referral program
Job Description
Eide Bailly LLP, a prominent public accounting and business advisory firm, is seeking an experienced and professional receptionist/administrative support specialist to join their Beachwood, OH office. Known for its client-centered approach and robust company culture, Eide Bailly offers an environment that fosters collaboration, integrity, and personal growth. The firm provides comprehensive services to a diverse clientele, ranging from small businesses to large enterprises, and is committed to delivering excellence in all facets of its operations. Employees at Eide Bailly benefit from a supportive atmosphere focused on career development, education, and work-life balance, which makes the firm an employer of choice... Show More
Job Requirements
- High school diploma
- five or more years of receptionist/administrative support experience
- experience in public accounting administration preferred
- ability to work overtime
- authorized to work in the United States without visa sponsorship
- ability to stand and sit for prolonged periods
- ability to bend, stoop, and stretch
- ability to lift 20 lbs
- proficiency in Microsoft Office applications
- strong communication skills
- ability to multitask and meet deadlines
- maintain client confidentiality and professionalism
Job Qualifications
- High school diploma
- five or more years of receptionist and administrative support experience
- experience in public accounting administration preferred
- proficiency in Microsoft Excel including creating spreadsheets, performing data entry, basic formulas and worksheet formatting
- proficiency in Microsoft Word including formatting, creating tables, headers and footers, and utilizing mail merge functions
- proficiency with DocuSign including creating, sending, and tracking documents for e-signature
- proficiency with Adobe Acrobat including creating, editing, and commenting on PDFs
- proficiency in Microsoft Outlook and Teams
- strong written and verbal communication skills
- ability to work independently with limited supervision
Job Duties
- Answers the telephone in a professional manner and directs callers to appropriate personnel or department
- greeting and assisting all clients and visitors upon arrival at office
- ensures reception area, conference rooms and kitchen areas are maintained, stocked, and organized for clients and staff
- reviews, sorts, and routes incoming mail
- ensures outgoing mail is collected, has proper postage and picked up
- maintains activity log for client drop-offs and pick-ups
- manages UPS and FedEx activity
- manages office deliveries including front and rear doors, if applicable
- places orders for office supplies, maintaining proper office inventory, and stocking relevant areas
- manages meal orders for meetings and group lunches, including setup and cleanup
- completes projects assigned by the Office Administrator, including but not limited to memos, letters, and reports
- assists with general administrative tasks including copying, faxing, and scanning
- assists with office equipment issues, reporting, and resolution including vendor and/or IT communications
- assists with departmental tasks as requested, with the approval of the Office Administrator
- ensures timely and accurate performance on assigned projects
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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